TIME & PLACE:  7:00 PM on Thursday, August 3, 2017 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

 Board Members Present:

• CW Taylor, President
• George Heiskell, 1^st Vice President
• Brad Pendergraft, Secretary
• Nancy Lindgren, Treasurer – by phone

Board Members Absent:

·         Carl Coffman, 2^nd Vice President

Order of Business

• Call to Order - The President called the meeting to order at 7:05 PM with three members present in person and one on the phone.

• Reading & Approval of the Minutes of Previous Meeting(s)
  • Minutes were previously sent for the July BOD Meeting
  • Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report –Nancy Lindgren and Anne Jacobsen, bookkeeper
  • July:
• All HOA Payments are received and current through July

•           July Water $6,143.31

o          MTD@ 102.4% of budget

o          YTD @ 98.4 % of budget

o          July is the month that the rate per CCF is increased

•           June paid July Landscaping - No Invoice received

o          Accrued $2,000.00 Landscaping expense for July

o          MTD @ 104.2% of budget

o          YTD @ 104.1 % of budget

•           Reclassed $9,918 Pump Expense from General Maintenance to Reserves Expense

·         Per BOD instruction

 •           MTD Total Expenses for July were 11.4% of budget

o          Due to Pump Expense reclass

•           YTD Total Expenses are 96.8% of budget

•           July Cash Reserves are $391,709.01 with Schwab

            •           Cash balance is $241,709.01

•           Cash Balance includes Tax & Insurance Set Aside of

$48,125.00

• The bookkeeper reviewed the profit and loss budget with the board. There had been a question about the net other income line item. She explained that expenses paid from reserves are categorized as "other spends" and applied against other income. This results in a negative net other income.  The board thanked the bookkeeper for her assistance.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Carl Coffman

§  Garage and Gazebo roofs – update - one garage left to do. Everything is going according to plan.

§  Pump station – update – the pump station initial work is completed. They returned to level the pump. They also are working on an alarm system that would be cheaper than the one we have looked at but would still provide us with an alarm when one pump is not working.

§  Solar Panel Project – update: the solar panel project has been completed. There will be a city inspection and PGE has to put a flowmeter in. There will not be a need to turn off the power again.

o   Fire, Security and Safety – George Heiskell

§  No wake zone violations and buoys. – George took copies of a letter regarding the no wake zone to both gas stations – gave copies to post at gas stations. He also talked to the manager at S&K rentals. They said they tell every renter that if they get reported that they will lose their deposit, hoping this will serve as a deterrent. There are also new buoys at Class Harbor and Gary Clark had signs made and put them on his house. Hopefully all these efforts will reduce the number of violations.

• Architectural Review – no current activity.

o   By-Laws, CC&Rs and Rules – Brad Pendergraft

Issue regarding Deeds of Sublease – presented a draft of a new deed of sublease. One modification was suggested. Modified version attached to the minutes. After feedback from our attorney the new deed of sub-lease will be implemented for all slips, replacing the old deed of sub-lease.

o   Violation & Adjudication – CW Taylor

§  Apparent violation of garage rule – several slip owners appear to be in violation of rule 12 that requires renters have full access to garage. CW will follow-up.

§  Pet behaviors – there have been complaints about the behavior of two cats, and dog owners extending the off leash area and failing to scoop on the grass. CW will send out an email.

• Other old Business

o   HOA dues –  clarification with bookkeeper that HOA payments apply to the month in which they paid. All owners are now paying on time.

• New Business: None

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 8:15 PM.

• Next Planned BOD meeting scheduled for Thursday, September 7, 2017 at 7:00 PM.  Call-ins: none planned.