TIME & PLACE:  7:00 PM on Thursday, May 4 2017 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• CW Taylor, President
• George Heiskell, 1^st Vice President
• Carl Coffman, 2^nd Vice President
• Brad Pendergraft, Secretary
• Nancy Lindgren, Treasurer

Order of Business

• Call to Order
  • The President called the meeting to order at 19:10 with five members present.

• Reading & Approval of the Minutes of Previous Meeting(s)

• Minutes were previously sent for the regular BOD Meeting
  • Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report –Nancy Lindgren
  • April:
    • Two HOA payments not received for April
    • April water $4,436.58
      • MTD @ 73.9% of budget and YTD @ 108.7% of budget
      • April billing was decreased by Water Bureau Credit of $1,222.63
    • March paid April Landscaping – $2,260
      • MTD @ 113% of budget and YTD @ 103.6% of budget
    • MTD Total Expenses for April were 80.5% of budget
    • YTD Total Expenses are 107.7% of budget
    • April Cash Reserves were $464,609.59 with Schwab
    • Cash Balance is $194,609.59
      • Cash Balance includes Tax & Insurance Set Aside of $27,500
    • HOA fees
      • Discussion of  HOA fees that have not been paid on time.
      • Discussion of implementing late fees
      • Discussion of a letter to remind people of when dues are due and signing up for auto-pay.
      • Moved and approved to implement a new rule instituting a $35 late fee.

• Treasurer’s reports for April was approved.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Carl Coffman

§  Garage and Gazebo roofs – update – roofer will start week after next and will work around other jobs this summer, allowing him to give us an excellent price.

§  Pump station – update- They will be providing a detailed proposal. The expectation now is that work is approximately three weeks out at the earliest.

§  Moorage work day: Sign up lists have been posted. Carl is putting together a list of projects. Subsequent to this meeting the moorage work day was postponed due to weather. New Moorage Work Day is scheduled for June 3, starting at 9:00 AM. 

o   Fire, Security and Safety – George Heiskell

§  Exit gate update – PGE has been notified and fixed it. It wasn’t a gate issue at all; it was a power issue. Many thanks to CW for creating a short term work around until PGE was able to take care of it.

• Architectural Review –Nancy Lindgren
  • There has been an approved and completed project. There was a recent new request and it was approved and a timeline established. ARC walk was postponed due to weather and will be rescheduled.

 o   By-Laws, CC&Rs and Rules – Brad Pendergraft

o   Implementation of Rule 12 – garage access for renters – Rules have been updated and all rules will be sent out with a request that all owners and renters review them so that we are all aware of them.

o   Subleases and the WHIMOA files – The Secretary is reviewing the WHIMOA files and working to update them as necessary. 

• Violation & Adjudication – CW Taylor

• Other

§  Stickers – Continued discussion of parking stickers. No changes recommended at this time.

• New Business

o   Discussion of professional management – The board revisited old discussions of whether it would be helpful to have professional management rather than just a volunteer board. Two particular issues were identified – recently several board members were subject to harsh criticism by other owners, in person or via email. It is understandable that strong emotions sometimes arise and so the question came up as to whether it would be less personal if the “management” duties were done by someone who wasn’t also a resident. Most owners are supportive and understanding; it is only a few who sometimes take things personally and are very critical. This can be disheartening for board members, who are volunteers after all, and doing the best they can to support the moorage.

The second, related, issue is of work load around rentals and sales in the moorage. The committee of By-laws, CC&Rs and Rules will look at the procedures on rentals and sales and make recommendations for improvements.

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting.

• Next Planned BOD meeting scheduled for Thursday, June 1, 2017 at 7:00 PM.  Call-ins: