TIME & PLACE:  7:00 PM on Thursday, April 6 2017 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• CW Taylor, President
• George Heiskell, 1^st Vice President
• Carl Coffman, 2^nd Vice President
• Brad Pendergraft, Secretary

• Not Present: Nancy Lindgren, Treasurer

Order of Business

• Call to Order
  • The President called the meeting to order at 19:07 and determined there was a quorum with 3 members present to begin with a fourth member joining after five minutes.

• Reading & Approval of the Minutes of Previous Meeting(s)

• Minutes were previously sent for the regular BOD Meeting
  • Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report – CW Taylor for Nancy Lindgren
  • Treasurer’s report covered February and March because our fabulous bookkeeper was out of town in February.
  • February:
    • All HOA payments received for February
    • February water $6,182.59
      • MTD @ 103% of budget
    • January paid February Landscaping – No invoice received
      • Accrued $1,500 Landscaping expense for February
      • MTD @ 100% of budget
    • MTD Total Expenses for February were 109.4% of budget
    • February Cash Reserves were $444,906.14 with Schwab
    • Cash Balance is $129,906.14
      • Cash Balance includes Tax & Insurance Set Aside of $6,875.00
  • March:
    • All HOA payments received for March
    • March water $4,802.70
      • MTD @ 80% of budget and YTD @ 120.2% of budget
    • February paid March Landscaping – No invoice received
      • Accrued $1,500 Landscaping expense for March
      • MTD @ 100% of budget and YTD @ 100% of budget
    • MTD Total Expenses for March were 112.2% of budget
    • YTD Total Expenses are 116.7% of budget
    • March Cash Reserves are $456,183.60 with Schwab
    • Cash Balance is $136,183.60
  • Cash Balance includes Tax & Insurance Set Aside of $20,625.00

• Treasurer’s reports for February and March were approved.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Carl Coffman

§  Garage and Gazebo roofs – we have a bid from Jim Leighton of Ace Roofing who did the roofs before. It is superior to the other bid we obtained and we were happy with his work in the past. He will do them over the summer and we can choose the order. There was a discussion of whether to redo the roof where the solar panels will be installed but it was decided to leave it as it is. A motion was approved to move ahead Ace Roofing for $28,500.

§  Gutters – These will also be done by Ace Roofing at the same time as the roofs.

§  Pump Stations: Carl presented bids from Rob Wibbing and from NW Pumps to do a complete overhaul of our current pump system, which was good 20 years ago but is now sadly out of date. We have been spending an average of $5,000 per year on upkeep while only having budgeted $600 a year for maintainence in the long term plan. Discussion included a recognition of the good work that Rob Wibbing has done over the years, but he has been “bandaiding” for some time. Motion was approved to accept the bid from NW Pumps for approximately $22,000. Carl was given discretion to negotiate around whether certain items should be included and to report back.

§  May 13 Moorage-wide Work Day: Sign up lists have been posted. Carl is putting together a list of projects.

 o   Fire, Security and Safety – George Heiskell

§  Update: No concerns. New gate box is doing well.  Stickers are up to date. There was discussion and it was decided to make the sticker information available to the Board members only so they could back George up if he is unavailable. A preliminary method was decided upon to ensure confidentiality.

• Architectural Review – CW Taylor for Nancy Lindgren
  • No issues.

o   By-Laws, CC&Rs and Rules – Brad Pendergraft

• Implementation of 2017 Measure: There was a 2017 General Membership vote on Ballot Measure 2017-1 Use of Garage by Renter or Leaser. It passed with 65% of the residents voting in favor. Owners were given until May 1 to be in compliance. This month the board became aware that this was not sufficient to change the CC&Rs. According to section 9.1 of the CC&Rs, it may be amended by the approval of Owners holding not less than 75% of the voting rights. Therefore Ballot Measure 2017-1 can not be implemented as a change to the CC&Rs.
• Implementation of a Rule regarding Use of Garage by Renter or Leaser: The Board discussed and agreed that Section 3.5 of the CC&Rs gives the BOD the right to “promulgate rules and regulations regarding the use of such Garage Spaces, the assignment thereof, and the storage of materials therein” and the content of the measure falls squarely within this area of rights and responsibility. The 65% vote on the measure is taken by the Board as a positive advisory vote in favor of the concept. The following rule was approved by the Board: The occupancy of the moorage space and the use of the associated garage space must remain together.  If the Owner of a moorage space rents or leases his/her moorage space to another party, the rent or lease agreement shall include the right to use the associated garage space by the tenant.
•  This rule is the same in function as the measure and therefore implementation will move ahead according the same schedule. The secretary will send a letter to all owners who are renting their slip to ask them to confirm that they are in compliance as May 1, 2017.

o   By-Laws, CC&Rs and Rules – Brad Pendergraft

• No issues

• Other

§  Long range plan review – Discussion of the long range plan. All agreed that it is excellent but that it may need updating because not everything could be predicted. There was a question as to whether there would need to be a future set aside for dredging. There will be further discussion to ascertain this.

§  Committee membership update: All committees are full. The secretary will send out the list to the members.

§  Membership vote on Solar Proposal – Carl and Nancy counted. 73% positive votes and no negative votes. It was a clear statement of approval for the BOD to move ahead. The application to the energy trust was made and is currently in process.

• New Business

o   Garage License issue brought by resident: An issue has been brought to the board regarding a dispute over a garage license. This issue involves two residents. A motion was approved for the BOD to schedule a closed executive session to consult with legal counsel to determine the BOD’s role in this dispute and to establish additional clarity over garage licenses. The secretary will contact members of the BOD to schedule this session. Details of this that do not include personal information of the residents will be included in future minutes.

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting.

• Next Planned BOD meeting scheduled for Thursday, May 4, 2017 at 7:00 PM.  Call-ins: