TIME & PLACE: 7:00 PM on Thursday, December 1, 2016 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217
Board Members Present:
Order of Business
§ All HOA payments received for November
§ November Water $3,571.57
· MTD @ 55.8% of budget and YTD @ 96.7% of budget
§ October paid November Landscaping $1500.00 accrued No invoice received
· MTD @ 75.0% of budget and YTD @ 93.3% of budget
§ November Property taxes $44,817.11
· 98.9% of budget
§ Parking lot resurfacing, Crack repair and Striping $14,500.00
· Charge applied against Reserves Expenses
§ MTD Total Expenses for November were 92% of budget
§ YTD Total Expenses are 97.9% of budget
§ November Cash Reserves are $426,005.66 with Schwab
· Cash balance is $56,005.66
Old Business: Standing Committee Reports
Facilities & Grounds Jim Pidgeon
§ Follow up on gutters, moss, and leaks Leak in the attic of a garage due to wicking of moisture, probably from gutter and moss. Jim has called multiple companies without getting a response. He will get the name of a previously used company from Jory.
§ Door to Moorage office lock has not been dependable. Jim will replace.
§ Lights out on garage and ramps Rick will talk with CW about replacing the ramp lights.
o Fire, Security And Safety George Heiskell
§ Update on parking sticker transition (Brad)
§ George will identify lights that are out and mark them with blue tape
§ Christmas Ships George and Nancy will put cones out and open the gate. No parking in front of garages or roundabouts, in fire lanes. Parking in outbound lane only. Brad will send out an email.
§ Background checks The CC&Rs state that all residents need background checks. Some current residents who live with an owner have not received background checks. Also there are temporary residents (relatives of owner) in one of the rental houses and they will also need to be contacted re: a background check. Brad will send out background check application forms.
Architectural Review Jim Pidgeon
§ None
o By-Laws, CC&Rs And Rules Nancy Lindgren
§ None
o Violation & Adjudication Rick Ruffo
§ Outstanding fines not paid (Nancy) There are two back fines, from two different owners, that have not been paid. The next official step is lien. This increases the cost to the owner if it goes to the level of lien. Secretary (Brad) to send out notice of lien if checks do not arrive.
Other
§ Gate Access Program challenges (Nancy) Our gate program, ElitePro, has been discontinued for some time. It also has problems with some cell phones. It also requires access to a landline and a laptop running outdated software. Nancy is recommending upgrade to a new system. There is one that allows for internet update for $4 per month which would relieve a lot of current hassle from using a landline. Current cards would work but we would need new remotes. There will be two days downtime. All of the current information would have to be transferred over but that is a one time investment of time. It will work the same way in terms of dialing in, and contractor codes. Motion to accept bid in January. Unanimous agreement. New remotes to be issued one for everyone who currently has at least one remote. A second remote would be available for purchase.
§ Preparation for ballots for 2017 (Brad) Secretary to send email about two open positions. Ballots will be sent out in January. General meeting to be January 29 2017.
New Business
o Discussion re: presenting voting questions to the owners: There are two suggestions for voting questions to be put to the owners in the January ballot:
o Should garages be rented with slips?
· Discussion: Some current renters do not have access to a garage, giving them no choice but to park in the parking lot. The CC&Rs clearly state that each slip should come with a garage.
· Question to be put on the ballot: Should all rentals come with renter access to the slips garage?
o Should the moorage have a cap on rentals?
· Discussion: Many other moorages have caps on the number of rentals allowed. Some do not allow rentals at all. Some moorages without caps have an increasingly high percentage of rentals. There is concern that too many rentals decrease the investment of the owners in the community and change the character of the moorage. WHIMOA currently has 9-10 rentals at any one time, which is approximately 18% of the total.
· Question to be put on the ballot: Should the moorage have a cap on rentals, at 20% (11/56) of the total slips?
Adjourn: Motioned, seconded and passed unanimously to adjourn meeting at 21:14.
Next meeting will be the Annual General Membership Meeting, scheduled for Sunday, January 29, 2017 at 7:00 PM. There will be a BOD meeting directly afterwards.