TIME & PLACE:  7:00 PM on Thursday, October 6, 2016 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• Mr. Rick Ruffo, President
• Mr Brad Pendergraft, 1^st Vice President
• Ms. Nancy Lindgren,Treasurer
• Mr Walt LeDoux, Secretary

 Board Members Absent

• Mr Jim Pidgeon, 2^nd Vice President

Order of Business

• Call to Order

o        The President called the meeting to order at 19:00 and determined there was a quorum with four members present.

• Reading & Approval of the Minutes of Previous Meeting
  • The Secretary had e-mailed minutes from the previous meeting.
    • Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report

• All HOA payments received for September.
• September Water $7,169.86

• MTD @ 112.0% of budget.

• YTD @ 104.1% of budget.
• August paid September Landscaping $1,720.00
  • MTD @ 86.0% of budget.
  • YTD @ 95.0% of budget.
• Total Expenses
  • MTD Expenses 104.0% of budget.
  • YTD Expenses 101.6% of budget.
• September Cash Reserves are $498,808.37 with Schwab.
  • Cash balance is $128,808.37
  • Cash balance includes Tax & Insurance set aside of $60,006.00
  • Purchased Wells Fargo Bank, NA 1.0%, 1/16/2018 $50,000.00.
• Submerged land lease received. Nancy authorized to get signatures and notarization.
• Annual back flow testing scheduled for Friday October 7^th.
• Discussion item: Water report – water should be going down soon. We have shut off daytime watering and will soon cut nighttime watering.
• Discussion item: Garage insurance. Through a misunderstanding last year we rejected the terrorist insurance clause of the insurance and inadvertently rejected the entire insurance. The garages were uninsured last year. This year we have renewed the insurance, successfully rejecting only the terrorist insurance option.
• Discussion item: Surface water management billing:
  • Roy Ettinger has assisted the board in following up on this issue. He and Rick Ruffo met with BES representative at moorage.  There is no way around paying for roof area unless we go to city council. However because we have our own closed system we will get about 33% adjustment off of normal billing. No mechanism for retroactive payback of money collected.
  • We are a member of an organization (WOO) that is pursuing this issue. They report that they are joining a new non-profit that will contest the issue and will be funded by larger corporations (Vigor) who are also affected. No cost to WOO or WHIMOA.
• Full report is filed with minutes.

• Motioned, seconded and passed unanimously to accept this Treasurer’s Report.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Jim Pidgeon (not present)
  • Update from Brad on Parking lot – good cooperation from residents with first half. We will allow parking in front of garages on the back side as an exception from usual rules, but only because front parking lot is unavailable. Jim has been doing great job coordinating with River City.
  • Update from Nancy on rats – no new rats caught and no new nibbles in last two weeks. Consensus decision to end rat catching contract at this time. Kudos to Nancy for handling this.
  • Update from Rick on issue of our neighbors having deforested the bank: He spoke to them this week. They provided him with a receipt for six 18x20 signs that say “No trespassing on bank; Fishing prohibited!” They will be installing these on posts. They have contacted a contractor to replant the bank. Kudos to Rick for his handling of this situation.
• Fire, Security and Safety – Brad Pendergraft
  • Parking sticker issues and recommendations – This issue came up during the moving of cars for parking resurfacing, although several un-stickered vehicles belonged to guests. Brad will update parking sticker list by contacting residents and owners, providing them with list of current stickers in their name and asking for updates.
  • Follow up on bark dust fires – Two bark dust fires in one week. Moorage emailed re: the dangers of this. Bark dust looks like dirt but is flammable and especially dangerous with thrown cigarette butts.
  • Stand pipe review: The fire department approved our stand pipes. The system now needs to be drained. George will find the drain.

• Architectural Review – Walt LeDoux

§  No report..

o   By-Laws, CC&Rs And Rules – Nancy Lindgren

• No report

o   Violation & Adjudication – Rick Ruffo

• Recently a boat was parked in the parking lot for more than the allowed 48 hours. Letter with fine was sent out. No response at this time from resident.

• New Business
  • BOD member resignation – Walt LeDoux submitted his resignation to the BOD, effective immediately. The resignation was accepted. The BOD thanked Walt for his many years of contribution and involvement.
  • New BOD member: Due to resignation, it is the duty of the BOD to appoint a replacement for the duration of the term, which ends December 2017. George Heiskell was unanimously appointed to the BOD.
  • Change of Officers: Brad Pendergraft was unanimously appointed as Secretary. George Heiskell was unanimously appointed as 1^st Vice President.
  • Change of duties: Nancy Lindgren will take responsibility for managing the software that communicates with the gate and allows for new codes to be added for access. This requires a landline and a modem. There is currently a challenge in making this work with any newer computer. Walt and Nancy will continue to work on this. Nancy will contact Metro Door to talk about wireless access instead.

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 8:45 PM.

• Next Planned BOD meeting scheduled for Thursday, November 3, 2016 at 7:00 PM.