TIME & PLACE: 7:00 PM on Thursday, March 3, 2016 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217
Board Members Present:
Mr. Rick Ruffo, President
Mr Brad Pendergraft, 1st Vice President
Mr Jim Pidgeon, 2nd Vice President
Ms. Nancy Lindgren,Treasurer
Board Members Absent
Mr Walt LeDoux, Secretary
Order Of Business
Call to Order
The President called the meeting to order at 19:00 and determined there was a quorum with 4 members present.
Reading & Approval of the Minutes of Previous Meeting
The Secretary had e-mailed minutes from the previous meeting.
Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.
Treasurer’s Report
All HOA payments received for February
February Water $6,270.54
MTD @ 98.0% of budget and YTD @ 116.0% of budget
January paid February Landscaping — No Invoice received, Accrued $1,000.00.
Landscaping expense for February MTD @ 100% of budget and YTD 100.6% of budget
MTD Total Expenses for February were 98.2% of budget & YTD Total Expenses are 110.7% of budget
February Cash Reserves are $450,116.18 with Schwab Cash balance is $100,116.18
Cash Balance includes Tax & Insurance Set Aside of $13,330.00.
Motioned, seconded and passed unanimously to accept this Treasurer’s Report.
Old Business: Standing Committee Reports
Facilities & Grounds – Jim Pidgeon
All dock lights went out due to a bad photo cell. Replaced x 2 as the first replacement photocell was bad also. Lights now working
Pump #1 out for repairs along with the starter box, as it was drawing too many amps.
Overflow of raw sewage due to float being stuck, not tripping evacuation of pump station. Repaired. This was not related to any item being flushed that should not have been
Discussion regarding purchase of 3rd pump to always have 2 available. Decision to purchase in 2017 budget. Pricing for 3rd pump will be investigated by J. Pidgeon.
Cracks in parking lot getting worse. Filling will be scheduled for this coming summer. Cost comes from the Long Term Planning budget.
o Fire, Security And Safety – Brad Pendergraft
§ Gate behind garages found to be open. Alarm went off. Thought is the alarm scared the intruded who then exited via the gate. Gate will be locked in the future.
§ New residents have been contacted regarding the need for parking stickers
Architectural Review – Walt LeDoux (Absent)
Discussion regarding WHIMOA need to see all permits related to interior remodeling to assure use of bonded, licensed, insured contractors. No permit tags noted on houses currently undergoing remodeling. Question related to WHIMOA responsibility and liability, if any, in this area.
Most contractors seem to be following the time guidelines except for Xfinity. Their trucks are noted in the parking lot evenings and weekends.
o By-Laws, CC&Rs And Rules – Ann Jacobsen
§ No Report.
o Violation & Adjudication – Rick Ruffo
§ No Report
Other
§ No Report
New Business
We need to post requests for new committee members.
Committees needed are Facilities, Safety, CC&R, Violations and ARC.
Will ask Secretary to post announcement in each Gazebo.
Adjourn: Motioned, seconded and passed unanimously to adjourn meeting at 2100 (9:00 PM).
Next Planned BOD meeting scheduled for Thursday, April 7, 2016 at 7:00 PM.