TIME & PLACE:  7:00 PM on Thursday, March 5, 2015 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• Mr. Rick Ruffo, President
• Ms. Nancy Lindgren, 1^st Vice President (Call In)
• Ms. Jory Abrams, 2^nd Vice President (Call In)

• Ms. Ann Jacobsen, Treasurer

• Mr. Walt LeDoux, Secretary

Board Members not Present:

Order Of Business

• Call to Order
  • The President called the meeting to order at 19:00 and determined there was a quorum with all members present.

• Reading & Approval of the Minutes of Previous Meeting

• The Secretary had e-mailed minutes from the previous meeting.

• Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report
  • January HOA Fees Current
  • Jan Water: $6,489.36

• MTD 129.8% of budget and YTD 10.8% of Annual Budget.

• Dec paid Jan Landscaping: $1,755.00

• MTD 100%% of budget and YTD 7.8% of Annual Budget.

• Jan MTD Total Expenses were 116.4% of budget & YTD 6.5% of Annual Budget.
  • No Sewer Charge, $4,000.00 Accrued  as anticipated expense.
• Jan Cash reserves: $408,606.82 with Schwab.
• February HOA Fees current except 1 delinquent
• Feb Water: $4,589.91

• MTD 91.8% of budget and YTD 18.5% of Annual Budget.

• No Sewer Charge, $4,000.00 Accrued  as anticipated expense.
• Jan paid Feb Landscaping: $653.00

• MTD 93.3% of budget and YTD 10.7% of Annual Budget.

• Feb MTD Total Expenses for October: 94.2% of budget & YTD 11.2% of Annual Budget.
• Feb Cash reserves: $424,296.74 with Schwab.
• 2014 State & Federal Tax returns completed with no liability due.
• Purchased a $50,000.00 Safra NB of New York at .45% due 6/16/2016
• Full Financial report is filed with Minutes.
• Motioned, seconded and passed unanimously to accept this Treasurer’s Report.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Jory Abrams
  • New Signs for Trash Areas are on F&G agenda.
  • We sent letter to Planning & Sustainability about propane Facility.
  • Waiting on revised bill for sewer fees.
  • #20 Requested to plant honeysuckles up near gate - Beautification committee approved.
  • All Trees have been pruned.

o   Fire, Security And Safety – Nancy Lindgren

§  .STOP sign road mount for driveway – reflector or painted STOP stencil on street.

§  HIBP Security Questionaire – Unanimous conclusion to discontinue patrols – will answer Questionaire accordingly.  Noted that most other main business have their own security anyway.

• Architectural Review – Walt LeDoux

§  #20 Fence update – Residents have chosen to not receive emails from certain BOD and ARC members.  Will write new letter from ARC and Jory will attempt to deliver.

 o   By-Laws, CC&Rs And Rules – Ann Jacobsen

§  CCR and By-Law changes passed by the General membership will be recorded by the WHIMOA Secretary with Multnomah County next week.  (Sec note:  Recording took place on Mar 10)

o   Violation & Adjudication – Rick Ruffo

§  No Report

• Other

§  Placeholder

• New Business
  • The Secretary reiterated that the CCRs & By-Laws have now been changed to allow email notification.  This means that if you have an email address on file with either the BOD or on the WHIMOA website, you should expect certain notifications by that form of delivery.  If you have blocked certain senders (namely BOD members) just because you don’t care to receive their emails, you are advised to re-consider.  The Secretary will consider any email sent as having been received by recipients.

• Recycling Toolkit Supplied by Roy Ettinger (#21): http://www.oregonmetro.gov/tools-living/garbage-and-recycling/find-a-recycler  This is a booklet and website that is full of recycling locations for just about anything you no longer need.  We have 1 copy which will be located in the Office.  Free additional copies can be ordered on the website.

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 19:52 (7:52 PM).

• Next Planned BOD meeting scheduled for Thursday, April 2, 2015 at 7:00 PM