TIME & PLACE:  7:00 PM on Thursday, November 6, 2014 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

 Board Members Present:

• Mr. Rick Ruffo, President
• Ms. Nancy Lindgren, 1^st Vice President
• Ms. Jory Abrams, 2^nd Vice President

• Ms. Ann Jacobsen, Treasurer

• Mr. Walt LeDoux, Secretary

Board Members not Present:

Order Of Business

• Call to Order
  • The President called the meeting to order at 19:00 and determined there was a quorum with 4 members present.  (Nancy Lindgren arrived shortly after Call to Order.)
• Reading & Approval of the Minutes of Previous Meeting

• The Secretary had e-mailed minutes from the previous meeting.

• Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes with 1 minor correction.

• Treasurer’s Report
  • September
  • Dues are current.
  • Sept Water: $5244.83

• Sewer was expensed at $2000 since we had received no bill.
• MTD 111.6% of budget and YTD 124.4%.

• August paid Sept Landscaping: $1,225.00

• MTD 76.6% of budget and YTD 109.8%.

• First Insurance renewal received for Terrorism Policy.
• MTD Total Expenses for Sept: 100.4% of budget & YTD 113.2%.
• Cash reserves: $455,972.04 with Schwab.
  • Cash Balance is $155,972.04
• October
• Dues are current – received a late payment on 11/4 from 1 resident.
• Oct Water: $8860.57

• Amount includes sewer catchup from Sept.
• MTD 188.5% of budget and YTD 131.1%.

• Sept paid Oct Landscaping: $770.00

• MTD 48.1% of budget and YTD 103.9%.
• Tree removal applied to general maintenance - $725.00

• Second  Insurance renewal received for Directors & Officers.
• MTD Total Expenses for October: 155.1% of budget & YTD 117.3%.
• We have had some unplanned expenditures – fence repair and tree removal.
• Cash reserves: $455,973.90 with Schwab.
  • Cash Balance is $205,973.90
• Discussion of insurance policies to be addressed later.
• Full Financial report is filed with Minutes.
• Motioned, seconded and passed unanimously to accept this Treasurer’s Report.

• Old Business:  Standing Committee Reports

• Facilities & Grounds – Jory Abrams

§  Office exterior light. – CW is still laid up and will get to it when he feels better.

§  Walkway Power & Cable cover plates. – All bolts are replaced on the Comm panels but are still searching for bolts (5 sided heads) for the HV panels

§  Garage A Belly Band Board.- Has been replaced & has undercoat.  Will give it a fresh coat of white next spring.

§  Freeze valves are acting up.  Looking for replacements but the model we have is no longer produced.  Will pick up a possible substitute tomorrow.

o   Fire, Security And Safety – Nancy Lindgren

§  Speed Bumps – More than we estimated - $600-800 per section.and they must be anchored.  Other idea is to build up the asphalt.  Possibly reflectors at the stop sign.

§  Parking issues - Thoughts on requiring a garage be supplied with rental of home – no solution.

§  Fence repair- 27’ of rail and ~10’ of fence - $650

§  Secretary will make up a formal letter to the City.

• Architectural Review – Walt LeDoux

§  Home inspections.  16 & 55 are waiting for work to be done.

§  54 received approval to install privacy fence.

§  53 moved in OK.

 o   By-Laws, CC&Rs And Rules – Ann Jacobsen

§  Car parking for snowbirds – some vehicles are parked near gazebos rather than parked near the middle.  Will email all members with a reminder.

§  Trailer Parking rule change.  Changed # of hours from 72 to 48.  Voted and unanimously approved.

 o   Violation & Adjudication – Rick Ruffo

§  Cat complaint.- Again!  Secretary will send out a reminder.  Will include mention of the dog litter issues up in the grassy areas.

§  Request to fine – Parking violation was discussed.  We don’t have a precedence to fine without first warning.

§  Refrigerators outside. – Will email that the refrig must be in a shed if it is visible from common areas.

• Other

§  Placeholder

• New Business

  • Flood Insurance.  Each garage building will cost $2040 for flood insurance, total $10,200.00 per year.  Reason to consider dropping flood insurance; it was a requirement when moorage was built and there was a mortgage ( which we no longer have).  Our flood status has been reclassified as Zone “X”- Lowest probability and as such don’t need to carry.  Does not cover contents of garages (homeowners would need their own insurance for that).  Insurance cost seemed high compared to risk.  Board voted unanimously to drop the flood insurance pending the response from the agent

(Sec. note;  Agent agreed that we didn’t need to buy the flood insurance.)

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 20:46.