MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE:  7:00 PM on Thursday, October 3, 2013 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• Mr. Rick Ruffo, President
• Ms. Jory Abrams, 2^nd Vice President

• Ms. Ann Jacobsen, Treasurer

• Mr. Walt LeDoux, Secretary

Board Members not Present:

• Ms. Nancy Lindgren, 1^st Vice President

Order Of Business

• Call to Order
  • The President called the meeting to order at 19:00 and determined there was a quorum with four members present.

• Reading & Approval of the Minutes of Previous Meeting

• The Secretary had e-mailed minutes from the previous meeting.

• Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report
  • Dues: All dues are current.
  • August Water: At $4,763.46, MTD 129% of budget and YTD 122%.
  • July Landscaping (Accrued in August): At $1,897.50, MTD 126% of budget and YTD 95%.
  • AugustTotal Expenses: 107.5% of budget YTD.
  • September Water: At $5,857.23, MTD 158% of budget and YTD 126%.
  • August Landscaping (Accrued in Sept): At $1,802.50 MTD 113% of budget and YTD 93%.
  • September Total Expenses: 109.4% of budget YTD.
  • Cash reserves: $479,184.77 with Schwab.
    • Cash Balance is $149,184.77
    • Purchased GE Capital, .3% matures 2/7/2014, $50,000
    • Purchased Bank of India, .35% matures 4/2/2014, $50,000
  • Annual insurance renewals arriving but expect Travelers to increase 6% due to claim payoff.
  • May need to increase dues this next year.
  • Motioned, seconded and passed unanimously to accept this Treasurer’s Report.

• Old Business:  Standing Committee Reports

• Facilities & Grounds

§  Rats & Vermin

·         Called pest control contractor.  Recommended don’t use D-Con – they die in bad places.  Would use traps instead.

·         Bird feeders create issues too.

·         Secretary to send email recommending no bird feeders and don’t use D-Con.

§  Garage Floors:

·         Brightway non responsive.

·         Won’t get to it this year now.

§  Lights:

·         Ballasts failing.

·         Have been replacing motion detector lights on garages and gazebos and walkway lights.

·         Have on light pole with electrical problems, Will check with CW – next week.

·         Walt suggested LEDs where practical.

·         Rick asked we do a count on the garage lights and consider replacing and put it in as a budget item.

§  Other projects:

·         Replaced Gutters

·         Replaced water valve at #14

·         JBMI Contacted about pump station. – ITT is their contractor – Flite pumps is what he uses and recommends.  Meeting with their maintenance person this week

·         Posted and emailed Floating Home Contractor List

§  Email letter sent out concerning parking.  Residents need to contact BOD if they want to park outside longer term.

§  Email letter sent out about cats.  Included section 4 of rules to reiterate residents’ responsibilities concerning pets.

• Fire, Security And Safety
  • Fence cut by break-in:
    •  Intruder evicted but fence still may be broken.
    • Nancy not avail to report.

• Architectural Review
  • # 21 Boat has new tags.
  • # 30 Boat will get a paint job and re-seal teak surfaces.
  • # 28 Trellis approved with condition that it not be attached permanently to deck.

o   By-Laws, CC&Rs And Rules

No Report

o   Violation & Adjudication

·         Parking lot speed – still an issue

• New Busines

• Long Range Plan – Pick date & time to meet w/Charlie Arkebauer

§  5:00 Wed the 9th

• Thanks to Nancy for the work on the “Realtor Board”.

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 20:33.
• Next Planned BOD meeting on Thursday, 7 Nov 2013.  Walt will call in.