TIME & PLACE:  7:00 PM on Tuesday, August 1, 2013 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• Mr. Rick Ruffo, President
• Ms. Nancy Lindgren, 1^st Vice President
• Ms. Jory Abrams, 2^nd Vice President

• Ms. Ann Jacobsen, Treasurer

• Mr. Walt LeDoux, Secretary

Order Of Business

• Call to Order
  • The President called the meeting to order at 19:00 and determined there was a quorum with all five members present.

• Reading & Approval of the Minutes of Previous Meeting

• The Secretary e-mailed minutes from the previous meeting.

• With 2 minor changes, motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.

• Treasurer’s Report
  • Dues: All dues are current.
  • July Water: At $4,623.83, MTD 125% of budget and YTD 120.5%.
  • Landscaping: MTD at 76% of budget, & YTD is 86.6% of budget.
    • $5,160 bill for Barkdust & Mulch was taken from Reserves.
  • YTD Total Expenses: 112.7% of budget.
  • Cash reserves: $469,662.35 with Schwab.
    • Cash Balance of $99,662.35.
    • Purchased CD from Bank of Baroda, .2%, Mat. On 2/6/14, $40,000.
    • Purchased CD from Bank of China, .2%, Mat. On 2/7/14, $40,000.
  • Motioned, seconded and passed unanimously to accept this Treasurer’s Report.

• Old Business:  Standing Committee Reports

• Facilities & Grounds

§  Garage Floors:

·         Ann & Nancy Met w/Gary Jochim

·         Gary gave an assessment that the floors were poured with either too wet concrete or during heavy rain.

·         Recommended Ball bearing or Resin bead (sand blasting).  Any other process would just be a “bandaid”.

·         Could do just the middle part rather than the whole garage

·         Also recommended Brightway Cleaning – 503.286.4900

·         Estimate 260 Sq Ft rather than 440

·         Jory got another recommendation to use CoolTex.  But consensus was that it would not be anything but the bandaid spoken to above.

·         Jory will call Brightway.

§  Pump Station: 

·         Checked on other contractors and all referrals came back to the contractor we now use.  Webbing Pump Service

·         Will budget for replacement and rebuild of the other older pump (we own a spare pump).

§  Moorage Facilities Document

·         Has been distributed and have received some good feedback.

§  Contractor info Document

·         Will gather a list to distribute to residents

§  Gutters

·         Gutter Pro

·         $350 to repair the front section that Clyde damaged (sorry Clyde)

·         $575 to fix the back of garages.  Repair isn’t permanent but will last until we can budget to replace at ~$2400.

·         Will contact building management of complex to our north for permission to work from their parking lot.

·         Also need to check on digging out some of the dirt behind.

§  E-car update.

·         Current e-car uses less electricity than refrigerator/freezers and is not an issue.

·         Refrigerator/Freezers cost anywhere from $15 to $30/month depending on age, energy efficiency, weather, how much food is inside, etc

·         We can verify existing and new e-car power usage if future concern arises.

§  Razor Wire placement

·         Agreed to leave in place.

• Fire, Security And Safety
  • Gate Motor update:
    • Only have $3200-$3500 from Metro
    • Other was non-responsive
    • Will continue to chance repairs until it MUST be replaced.
  • Realtor Signs
    • Sign board drawing passed out.
    • Proposed to install at south end of driveway outside the gate
    • Moved, seconded & passed to have one installed for $347.50 + installation
    • Signboard to be no higher than our existing fencing.

§  Architectural Review

·         Antennae:  Owner has been advised that no more notices will be sent just fines if antenna is discovered back up.

·         Dock Walk:  Walt will coordinate with the other 2 ARC members to see what has been sent out.

§  By-Laws, CC&Rs And Rules

·         No report

§  Violation & Adjudication

·         No report

• New Business
  • Misuse of Parking/violations
    • Motorhomes – Motor homes owned by homeowners are only allowed in the parking area for short term provisioning.  Sleeping in, running generators, electrical connections are not allowed.  No motor homes of guests are allowed to be parked for any reason for any duration.
    • Trailers – Owner has been contacted and warned to remove or we will have it towed
    • Excess vehicles – Secretary will compose a letter to be emailed to all residents/owners.

·         Will look into vehicle stickers.

• Perimeter alarm – Nancy will call for repair.
• The Moorage owned water valve at 14 will be replaced on Aug 7 when the owner has work done on her valve.
• Landscaper reported that the gravel is eroding under West gazebo
  • Possible solution is a small retaining wall

• Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 21:12.