July 2013

Home Annual Meetings Documents Owners Finance Information BOD Meetings DockTalk

 

TIME & PLACE:  7:00 PM on Tuesday, July 2, 2013 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

 

Board Members Present:

  • Mr. Rick Ruffo, President

  • Ms. Nancy Lindgren, 1st Vice President

  • Ms. Jory Abrams, 2nd Vice President

  • Ms. Ann Jacobsen, Treasurer

  • Mr. Clyde Cornell, Secretary

Order Of Business

  • Call to Order

o        The President called the meeting to order at 19:02 and determined there was a quorum with all five members present.

 

  • Reading & Approval of the Minutes of Previous Meeting
    • The Secretary e-mailed minutes from the previous meeting.
      • Motioned, seconded and passed unanimously to approve the previous Board Meeting minutes.
  • Treasurer���s Report
    • Dues: All dues are current.  The Owner who agreed to be billed double in June due to lack of funds in May is now current.
    • US Bank:  Has announced that they are closing the Hayden Island branch, which is inconvenient for our Treasurer for depositing HOA checks.  Ann will issue an email to encourage auto-deposit to eliminate the need to deposit checks.
    • Water: At $4,100 was 114% of budget and YTD 120%.
    • Landscaping: Was over for June, partially due to sprinkler repairs of $375, YTD is 90$ of budget.
    • Total Expenses: 106% to budget YTD.
    • Cash reserves: $465,678.
      • Treasurer will purchase additional CDs in July.
    • Motioned, seconded and passed unanimously to accept this Treasurer���s Report.
  • Old Business:  Standing Committee Reports

o        Facilities & Grounds

��  Ants:  The walkway spraying has been accomplished to eliminate the carpenter ants, which should last three months.  Whaler boards should not be cleaned or pressure washed for this period.

o   Garage Floors:  Jory has arrived at four options���

��         $700 per garage, as tested in Garage C10, which included pressure washing floor and using a hardener.

��         $1,275-1,490, using shot blast to clear loose substance, grind, polish and applying a hardener.

��         $1,000 ��� 1,300, using a soda blast  and applying epoxy.

��         $1,150, installing interlocking plastic pieces to cover floors.

��         Will consult with Jacobsen acquaintance who deals in concrete.

o   Power Washing:  Completed by Danny���s Green Surface Cleaning.

o   Pump Station:  Lid painted by Diverse Works.  Pump hose is old and brittle and Jory has one bid for replacement of $675.  Rick will review work prior to committing to this bid.

o   Moorage Facilities Document:  Has been reviewed by F&G Committee, Rick and Nancy.  Will publish in one week pending any edits.

o   Ladnscaping:  Bark dust and mulch mix project has been completed.

 

o        Fire, Security And Safety

��  Fire extinguishers: All have been checked and re-tagged.  Five were taken out of service as we have an excess number and these five were due for expensive hydrostatic testing.  It was noted that many will require this testing in 2015 so we can budget accordingly.

��  Fire Marshal:  Nancy joined Ray Pratt on his inspection and we passed with flying colors except���A new law requires fire hydrants to be hydrostatically tested.  She will have it done.

��  Gate Motor:  Repairs are becoming numerous and parts are rare so a bid was requested from our service and another company.  Our service came in at $3,300 and we are awaiting word from the other.

 

��  Architectural Review

o   Antennae:  Owner of house with four antennae was notified in May and, following 30 day grace period, removed three but left the tallest in place with a flag.  Owner claims it is a flagpole and not an antenna, despite a wire running from the antenna into the house.  Clyde offered to visually inspect to ensure it is a flagpole and owner will take offer into consideration.  Until that time the BOD considers it an antenna and the matter was sent to the Violation and Adjudication Committee for follow up.

o   Dock Walk:  Completed the last Saturday of June and letters will be emailed through the week.  It is estimated that 90% of slips passed and there were no grievous violations.

 

��  By-Laws, CC&Rs And Rules

o   No old business.

 

��  Violation & Adjudication

��         Electric Car Costs:  Rick will continue to review costs to charge electric cars, versus refrigerators and freezers.

 

  • New Business
    • Trash & Recycling:  Nancy talked to the driver of our new servicer, Portland Disposal and Recycling.  We will have the same driver for trash, same for glass and same for plastic/paper.  They will please the containers back in their proper locations.
    • Realtor Signs:  Rick suggested we come up with solutions for the growing number of real estate signs at our driveway entrance.  Fire, Safety and Security will work with Beautification Committee.

 

    • Board Member Resignation:  Clyde announced he is moving from the moorage and will resign the Board effective immediately.  Rick made a motion to appoint Walt LeDoux as Board Member which was seconded and passed unanimously.  Rick then made a motion to elect Walt to the Secretary position which was seconded and passed unanimously.  Congratulations to Walt LeDoux, WHIMOA���s new (returning) BOD member and Secretary.

 

  • Adjourn:  Motioned, seconded and passed unanimously to adjourn meeting at 20:17.