MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE:  7:00 PM on Thursday, April 5, 2012 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217

Board Members Present:

• Mr. Clyde Cornell, President
• Ms. Nancy Lindgren, Vice President
• Mr. Rick Ruffo, Vice President
• Ms. Ann Jacobsen, Treasurer

Board Members Absent:

• Mr. Charlie Arkebauer, Secretary

Order Of Business

• Call to Order:  Determination of Quorum.
  • The President called the meeting to order and announced that, with four Board Members present, a quorum was established.

• Reading & Approval of the Minutes of Previous Meeting.
  • The President (in Secretary’s absence) e-mailed the minutes from the previous meeting, held March 1, 2012.
  • A motion was made, seconded and passed to approve the minutes from the previous meeting.

• Treasurer’s Report – Ann Jacobsen
  • March HOA fees from three slips were not received until 1^st week of April, but now all are current.
  • March water was under budget (-$867), now -19% under YTD.
    • Leaks that were discovered have been repaired.
    • Perhaps, also, many homeowners absent during winter months.
  • Landscaping is over budget due to trimming of curly willows along drive.
    • Planned for but expense was budgeted throughout the year.
  • 2011 taxes were paid ($699), and is $1,000 under budget
  • Overall operating expenses are at 85% of budget.

• At the end of March, cash reserves total just under $400K at Schwabe.

• Ann invested $50K in two separate FDIC insured CDs, with short terms.
• Cash balance stands at $109K.
• New check and balance procedure implemented:
  • Ann sends monthly check register to Clyde, who approves all invoices
  • Clyde reviews for accuracy and completion

• Motion was made, seconded and passed to approve the Treasurer’s report

• Old Business

• Standing Committee Reports

• Facilities & Grounds – Rick Ruffo

·         Walkways have been leveled, waiting a couple of weeks for settling before final approval is given on payment.

§  One owner has a step attached to the walkway and has 4-5 heavy planters on the step, weighing down that side of the walkway

o        Rick has spoken to owner, either planters moved to porch or step should be attached to the home’s porch instead of walkway.

·         Sewer pump alarm was reported to have gone off and was then re-set

·         Have experienced no further problems, will monitor

• Fire, Security And Safety – Nancy Lindgren
  • Fire extinguisher inspection will be performed in June.
    • Will order spare extinguisher box covers.
  • A board was leaning against our east fence, appearing someone might be using it to scale the fence, It was removed and disposed of.
  • Will ask landscapers to spray weeds behind garages, which are setting off the alarm.

• Architectural Review – Clyde Cornell

• #56 received approval for installation of fire stove exhaust on exterior, work has been completed.

• By-Laws, CC&Rs And Rules – Ann Jacobsen
  • Nothing to report

• Violation & Adjudication – Charlie Arkebauer (absent)

• New Business
  • Ann has been alerted that Waste Management will be increasing their rates due to increase of the City’s disposal rates…Have not given us a new number though.
  • Rick notes that a tire was leaned up against the bin enclosure instead of being properly disposed of.  Also, a recyclable box (Dora the Explorer box) was left on the ground instead of being broken down and placed in the bin.
    • Owners should clean up after themselves. 
  • Nancy reminds us that Spring brings heavy rains and changing river levels.
    • A reminder to watch your footing on walkways and ramps
  • As weather improves, Rick will set a date for Spring Clean-Up Day
  • Clyde was contacted by our insurance company regarding an owner’s slip and fall on west ramp.
    • They reported that her attorney has resigned the case and she has reportedly has retained another.
    • A claim was previously submitted but with no amount of damages demanded.

• Reminder Date, Time & Place for next Board Meeting.
  • This meeting will take place on May 3, 2012, 7:00pm at the moorage office.

• Adjourn
  • Motion was made, seconded and passed to adjourn
    • President adjourned this meeting at 7:43pm