TIME & PLACE: 7:01 PM on Thursday, July 7, 2011 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Mr. Clyde Cornell, President
Ms. Nancy Lindgren, 1st Vice President
Mr. Michael Maiden, 2nd Vice President
Ms. Ann Jacobsen, Treasurer
Mr. Charlie Arkebauer, Secretary
Board Member Absent: None
Order Of Business
· Call to Order; Determination of Quorum.
o The President called the meeting to order. With all members present there was a quorum.
· Reading & Approval Of The Minutes Of Previous Meeting
The Secretary e-mailed minutes from the previous meeting.
Moved, seconded and passed unanimously to approve June’s Board Meeting minutes.
· Treasurer’s Report
All moorage dues are current.
Water for the month of May was 83% of budget and YTD, 92%
Cash reserves are $406k.
Moved, seconded and passed unanimously to approve the Treasurer’s Report.
Old Business
o Standing Committee Reports
§ Facilities & Grounds - Michael Maiden
o Asphalt Sealing is scheduled for August. A sample section will be done prior.
The contract will be signed and the contractor contacted to proceed.
o Catch Basins do not need to be pumped now as there is still drainage.
o A bid for $52.5k was received to correct the sloughing in C, E and B1-5 garages. The concrete is bad down to the rock. Alternatives such as interlock tiling will be investigated.
o Walkway leveling of a ten foot section near the sewer pump will be completed to establish costs with a contractor.
o Electrical testing has been put on hold until CW and the electrician meet. Our lawyer will be contacted to see if WHIMOA would be liable if there is a leak, or we had knowledge of prior leakage.
o Roy Ettinger will provide ideas for hiding the sewer pump on the East ramp. Iron bolts and screws need to be replaced with stainless to stop corrosion.
o Moorage Clean-Up day will be scheduled this summer.
o The front gate latch cover will be reattached.
o The original approval for our development will be procured so we can learn what is designated as wetlands area.
§ Fire, Security & Safety - Nancy Lindgren
o The committee has recommended that no further break-in deterrence be done.
o Tenant email list is near completion.
§ Architectural Review - Clyde Cornell
o Dock/Parking lot walk was completed and letters sent to all owners.
o We are awaiting a second bid for 13 valve replacements before completing the water valve testing.
§ By-Laws, CC&Rs & Rules - Charlie Arkebauer
o The revised Article 4.3 Rule Proposal was given to each Board member
requesting their vote and email feedback following the meeting.
§ Violations and Adjudications - Ann Jacobsen
o The committee will determine further action re the Owner who refused tenant background checking. A $50 fine was agreed upon.
o Going forward, violation fines will begin the day after the grace period ends.
New Business
o Standing Committees
§ Fire, Security & Safety
o Tree pruning along the West fence line was approved.
o The Fire Marshall alerted us that he would be inspecting, and has been called to schedule an appointment.
o Fire extinguishers are all up-to-date.
o The Insurance inspection went well.
By-Laws, CC&Rs & Rules
o Each Board member will bring a list of CC&Rs and rules that are not being enforced to the next Board meeting to begin cleaning them up.
o A proposal to require vehicle identification was tabled until the committee member who proposed it is present.
o Comcast will be contacted to see if they can install a cost-saving system for the moorage similar
to those installed in apartments and condominiums.
o Handicapped parking was brought up as some neighbors have had discussions about who may
park in those spaces. The BOD has and will enforce the handicapped parking insofar as any vehicle parked in one of those spaces must have a current, valid handicap parking "sticker" visible through the windshield. Generally, a warning is first issued and then tow if the same person violates the law again. The handicap sticker is issued to a disabled person and it should be that disabled person utilizing the designated spaces. To enforce this would be impractical, so we leave it to all good neighbors and their consciences to abide; so those in need will find spaces available for their use.
Reminder Date, Time & Place for the next Board Meeting
Day – August 4, 2011
Time – 1900 (7:00pm)
Place – Moorage Office (C-7)
§ Adjourn
President Clyde Cornell adjourned the meeting at 8:35 pm.