TIME & PLACE: 7:05 PM on Thursday, June 2, 2011 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Mr. Clyde Cornell, President
Ms. Nancy Lindgren, 1st Vice President
Mr. Michael Maiden, 2nd Vice President
Ms. Ann Jacobsen, Treasurer
Mr. Charlie Arkebauer, Secretary
Board Member Absent: None
Order Of Business
· Call to Order; Determination of Quorum.
o The President called the meeting to order. With all members present there was no need for a quorum.
· Reading & Approval Of The Minutes Of Previous Meeting
The Secretary e-mailed minutes from the previous meeting.
Moved, seconded and passed unanimously to approve April’s Board Meeting minutes.
· Treasurer’s Report
All moorage dues are current.
Water for the month of May was 73.3% of budget and YTD, 93.8%
Cash reserves are $398k.
Moved, seconded and passed unanimously to approve the Treasurer’s Report.
Old Business
o Standing Committee Reports
§ Facilities & Grounds - Michael Maiden
o Spraying for roof and asphalt moss is in progress.
o One of the bids has been selected for asphalt sealing. This contractor’s prior work will be visited and he will be asked to do a sample in our parking lot prior to proceeding. The contractor will be asked to meet with us next week.
o We do not need to re-roof the West/North Garage roofs this year.
o We are awaiting an expert’s solution for dealing with garages C & D floor sloughing.
o Walkway leveling was discussed. Bolts need to be accessible on each side of the dock. After assessment, the area near the sewer pump will be completed once the contractor is selected. Then, the balance will be scheduled.
o Electrical codes specific for marinas and docks is being reviewed to ensure each connection is to code. During testing, each home’s electrical panel will need to be turned off to allow testing short to ground from the panel out.. Scheduling needs to be determined.
o A contractor will be used to replace the burned-out Lighthouse light bulbs.
§ Fire, Security & Safety - Nancy Lindgren
o Gate backup is complete. Walt LeDoux will continue as primary.
o Specific break-in deterrence with cost is back with the committee for recommendation.
o The East chain link fence security has been completed.
o Tenant email list is near completion.
o Permission has been received from the lessor to access his garage to access the alarm panel.
§ Architectural Review - Clyde Cornell
o Dock/Parking lot walk will be conducted June 4th.
o We are awaiting a bid for 13 valve replacements and then complete the water valve testing.
o A work extension has been granted to slip #53.till July 8th.
§ By-Laws, CC&Rs & Rules - Charlie Arkebauer
o A request for tenant information has been extended by five days.
§ Violations and Adjudications - Ann Jacobsen
o Background check non-compliance has been resolved for one owner.
o The recent thirty minute loading zone violation fine has been waived due to a procedural error. The President reviewed procedures as outlined in Rule 1.
New Business
o Standing Committees
§ Facilities & Grounds
o East end sewer pump station needs structural and cosmetic solutions. The Facilities & Grounds and Architectural Review committees will make recommendations.
o The Catch Basins will be checked to see if they need pumping out.
§ Fire, Security & Safety
o The gate will be opened for guests on the 4th of July and a memo will be sent to owners stipulating parking requirements. The possibility of road closure by the West Hayden Island Business Park Association with the exception of business owners and residents will be investigated.
By-Laws, CC&Rs & Rules
o A rule proposal pertaining to CC&Rs Article 4.3 was discussed and sent back to committee for changes.
o The proposal to abolish unenforced rules was deferred to the next Board meeting.
o A proposal to require vehicle identification was deferred to the next Board meeting.
o Minutes of the BOD will not be sent to the membership until approved by the Board. Approval is to come within 5 days of being sent out so that it reaches the membership in a timely manner.
o SB300 increasing the State’s liability insurance for submerged lands, if in fact this is happening, will probably show up in our lease cost, according to our attorney. To-date, no one has received notification. We will check this year’s invoice to determine if in fact it has been passed through,
o A memo will be posted in the gazebo re pet poop as our grounds keepers report that it is not being picked up.
Reminder Date, Time & Place for the next Board Meeting
Day – July 8, 2011
Time – 1900 (7:00pm)
Place – Moorage Office (C-7)
§ Adjourn
President Clyde Cornell adjourned the meeting at 8:38 pm.