TIME & PLACE: 7:04 PM on Tuesday, April 14, 2011 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Order Of Business
· Call to Order; Determination of Quorum.
o The President called the meeting to order and announced that with all of the Board Members present, a quorum was not needed.
· Reading & Approval Of The Minutes Of Previous Meeting
· Treasurer’s Report
o Standing Committee Reports
§ Facilities & Grounds - Michael Maiden
o Committee has 6 members.
o Two bids were received for asphalt sealing. The sealing process will be reviewed for committee input. There are areas of asphalt outside the gate needing replacement
o Due to a recent incident where electrical wires severed and put a lethal amount of current into the water, the Board, by a 4-1 majority decided that each house will be tested for electrical shorts. Cost is $40/house.
o A bid for moss control on the asphalt and north facing garage roofs has been received. This project will be completed prior to asphalt sealing.
o The need to re-roof the West/North Garage roofs this year has yet to be determined.
o Initial costing and alternatives for providing electrical power for electric vehicles was discussed. The project will continue to be explored.
o The need for walkway leveling was discussed. Others will be consulted to determine the best way to do it.
o A core sample will be taken to determine the cause of concrete sloughing in the C garages.
§ Fire, Security & Safety - Nancy Lindgren
o Committee is now filled.
o Access has been granted by the Lessee to the Board for the alarm panel.
o Back-up will be provided to Walt LeDoux for gate access procedures.
o After reviewing in detail many alternatives, installing fake cameras was recommended as the most cost effective way to deter break-ins if we are to do anything. Planting flotinia along the West walkway and North fence line will be explored to further deter break-ins, and improve the aesthetics of the moorage.
o The Board moved to secure the East chain link fence for $392.
o We will alert tenants through email about safety and security issues.
§ Architectural Review - Clyde Cornell
o Committee is now filled.
o Reminders will be sent to those who have approved projects to start up again when weather permits.
o Water valves going into the homes have been tested except for five not accessible and around twelve where handles are rusted out. Once these issues are resolved, we will proceed with water pressure testing.
o The request for a landlord release was denied.
o Two new projects presented to ARC were approved.
o Owners will be reminded to remove construction and other unsightly materials that are stored on their floats.
§ By-Laws, CC&Rs & Rules - Charlie Arkebauer
o Committee is now filled.
o Except for one owner who refused to provide tenant information, all background checks have been completed and tenants approved for residency.
o A reminder was sent to owners requesting copies of insurance policies by May 1st. To-date, most have responded. Two do not have sufficient coverage. Those not responding by May 1st or having insufficient coverage will be referred to the Violations and Adjudication committee.
o The CC&R change re Boats/Floats will be held over to the May Board meeting.
§ Violations and Adjudications - Ann Jacobsen
o Because interest was paid on a past due account, a lien on that property was averted.
o Standing Committees
o All paperwork and procedures are complete for our new Owner in slip #3.
o We were advised that insurance requirements for submerged state land leases have changed, but so far, research has not been able to verify that. President Clyde Cornell will look into it further.
o The matter concerning the owner who refused to provide tenant information has been referred to the committee for further action.
§ :Long Range Planning
o A report showing funded amounts for known current and future projects was presented.
o Other New Business
§ Minutes of the Hyland Island Business Park Association Annual Meeting held March 15, 2011 were distributed.
§ The request for a real estate listings board near the lighthouse sign was discussed.
§ Adjourn