TIME & PLACE: 7:03 PM on Tuesday, March 1, 2011 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. Clyde Cornell, President
• Ms. Nancy Lindgren, 1^st Vice President
• Mr. Michael Maiden, 2^nd Vice President
• Ms. Ann Jacobsen, Treasurer
• Mr. Charlie Arkebauer, Secretary

Order Of Business

·        Call to Order; Determination of Quorum.

o       The President called the meeting to order and announced that with all of the Board Members present, a quorum was not needed.

·        Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary e-mailed minutes from the previous meeting.

• Moved, seconded and passed unanimously to approve January’s General Membership Meeting minutes,

·        Treasurer’s Report

• Moorage dues from three slips are delinquent, from two owners payment is anticipated to be received soon.  For the third delinquent owner, interest will be added for the past due amounts now, and a lien will be attached if payment is not received by the end of March.
• YTD water is running 13% below budget.
• Account access is being changed to reflect the new Board members.  The Treasurer and two  Board members with the longest terms ahead will be listed.
• Discussion was held concerning the amount of our Reserves and what that amount should be.  Further research will be conducted.
• It was moved, seconded and passed unanimously to approve the Treasurer’s Reports.

• Standing Committee Reports from Past Committee Chairs

o       Facilities & Grounds

§         Garage gutters were cleaned.

o       Fire, Security & Safety

§         No report

o       Architectural Review

§         Ongoing projects were detailed.

§         Each owner is to provide proof of insurance as Personal Lines of Insurance are initiated or renewed..  This is not happening.  A letter will be sent to each delinquent owner requesting the information by a due date.

o       Violations and Adjudications

§         No report

• New Standing Committee Members
  • President Clyde welcomed the new Board members and handed out to each committee chair a list showing the Board responsibilities along with Ongoing and 2011 projects to be completed.  He then polled each committee for names of those who have volunteered to help:

• Facilities & Grounds – Michael Maiden
  • Members – Jory Abrams, Walt LeDoux, and C W Taylor.  Looking for one more volunteer

• Fire, Security & Safety – Nancy Lindgren

§         Members – Esther Wright.  Looking for one more volunteer

§         Architectural Review – Clyde Cornell

§         Members – Rick Ruffo.  Looking for one more volunteer.

• By-Laws, CC&Rs & Rules – Charlie Arkebauer
  • Members – Mary Martin.  Looking for one more volunteer.
• Violation & Adjudication – Ann Jacobsen
  • Members – Christie Taylor and Lori Ruffo

• New Business

• The Fire, Safety & Security committee will determine what if any further steps should be taken to increase security and make a recommendation to the Board.
• An owner’s letter suggesting changes in Board procedures was reviewed.
• A method for providing 240v for electric vehicles and the possibility of installing solar panels to offset WHIMOA electricity costs were discussed.  Further research will be conducted to determine costs and/or payback.
• Back-up for the Gate operations (Walt LeDoux) will be handled by the Fire, Security & Safety committee chair, Nancy Lindgren.
• Access to the Alarm Panel will be discussed with the garage owner to gain written approval for entry by others in an emergency.
• Long Range plans call for asphalt sealing and walkway leveling in 2011, and possibly West/North garage reroofing or moss removal.
• The By-Laws CC&Rs call for new tenant information and $40 to be submitted by the owner to the Board for a background check.  There are three current situations where the owner new tenant information has not been received.  A registered receipt letter will be sent to these owners.

• Reminder Date, Time & Place for the next Board Meeting
  • Day – April 7, 2011
  • Time – 1900 (7:00pm)
  • Place – Moorage Office (C-7)

§         Adjourn

• President Clyde Cornell adjourned this meeting at 8:42pm.