MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE: 7:00 PM on Thursday, August 5, 2010 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. Clyde Cornell, President
• Ms. Pat Buescher, Vice President
• Ms. Ann Jacobsen, Treasurer
• Mr. Charlie Arkebauer, Secretary

Board Members Absent:

• Ms. Lorraine Creek, Vice President

Order Of Business

·        Call to Order; Determination of Quorum.

o       The President called the meeting to order and announced that with 4 Board Members present, a quorum was established.

·        Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary e-mailed out minutes from the previous meeting.

• Moved, seconded and passed unanimously to approve July’s Board Meeting minutes with the correction of Ann Jacobsen listed as Treasurer.

·        Treasurer’s Report – Ann Jacobsen, Treasurer

• The Treasurer provided her report
  • All HOA fees for July were received except one.
  • Costs have increased by .293 cents for water and by.412 cents for sewer per CCF.  A reminder to conserve water will be sent to owners by the Secretary.
  • The reserves account will be adjusted for tax and insurance set asides.
  • Insurance expense is above budget due to payment in 2010 for a 2009 expense.
  • Moved, seconded and passed unanimously to approve the Treasurer’s report.

• Standing Committee reports

• Facilities & Grounds – Clyde Cornell

§         Garage floors deteriorating

o        Richard Fisher is obtaining bids for repair and the original contractor will be contacted for possible liability.

§         Walkway pressure washing

o        Completed.  Whaler boards to be treated.  Pat Buescher to put together a group to treat the boards.

§         Garage Painting

o       Rick Ruffo is requesting bids.

§         Beautification Committee Report

o       Mulching has been completed.

o       Gerry has been asked to obtain a bid for a drip system along the oregon grapes instead of the watering the mulch as we do now. 

• Fire, Security – Pat Buescher

§         A community watch committee consisting of home owners associations, property managers and businesses on the island is being formed report crime, both formally and informally.  A further meeting will be held to try to pull in additional participation and getting the entire island working together.  This could result in foot patrols during the night. 

o       Architectural Review – Nancy Lindgren for Lorraine Creek

§         Approval has been given for #23 re-roofing.

§         Remodeling has been completed for #56. 

• By-Laws, CC&Rs And Rules – Charlie Arkebauer
  • No new business

• Violation & Adjudication – Ann Jacobsen
  • A complaint has been received for contractor work conducted over the weekend; yet no one contacted the homeowner.  The BOD is not to be considered the “police”.  This matter will be followed up by the committee.

• New Business

• The current Long Range Planning numbers were presented to show that there are funds available for requested projects.  Items that reoccur every two, three, or four years were determined by last years’ BOD to be added to long range planning.  Pat Buescher is to submit these items to Long Range Planning so we can determine more closely what amount is available.
• An owner may not assign the Association to a cause without consent of the majority of the owners.  The BOD feels it is not charged with making this type of assignment, nor does it believe it is a function of the Association to undertake causes.

§         Reminder Date, Time, & Place for next Board Meeting.

• Day – September 2, 2010
• Time – 1900 (7:00pm)
• Place – Moorage Office (C-7)

§         Adjourn