MINUTES OF THE MEETING OF
THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: 7:00 PM on
Wednesday, June 2, 2010 at the Moorage Office (C-7) located at
2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
-
Mr. Clyde Cornell,
President
-
Ms. Lorraine Creek,
Vice President
-
Ms. Pat Buescher, Vice
President
-
Ms. Ann Jacobsen,
Treasurer
Board Members Absent:
-
Mr. Charlie Arkebauer,
Secretary
Order Of Business
-
Call to Order;
Determination of Quorum.
-
The President
called the meeting to order and announced that with 4 Board
Members present, a quorum was established.
-
Approval Of The Minutes
Of Previous Meeting
-
The Secretary
e-mailed out minutes from the previous meeting.
-
A motion was
made and carried to approve the previous month���s minutes.
-
Treasurer's Report
- Ann Jacobsen, Treasurer
-
The Treasurer
announced that all monthly HOA fees have been received with one
received after May 31st
-
Expenses are
($5,980) under budget for YTD 2010
-
Landscaping
under budget ($3,800) due to planned bark dust project which
will be completed this summer and General Mnt under ($2,370)
-
Water is under
budget ($600) for May, but sewer is lower than normal
-
Cash reserves total
$367K at Schwabe
-
We will
purchase additional short-term CDs
-
A motion was made
and carried to approve the Treasurer���s report
-
Standing Committee
reports
-
Facilities &
Grounds - Clyde Cornell
��
Garage floors deteriorating
o
Richard Fischer met with contactor
��
Solution is orbital pressure
washer, followed by 2-part urethane sealant
��
Initial estimate is $1,100
per garage but add���l bids will be procured
��
Pressure washing walkways
o
One bid thus far at $1,225, will seek add���l bids via Angie���s
List
��
Work Party resulted in 95%
completion
o
Appr. 46 owners were able to participate���Thank you!
-
Fire, Security And
Safety - Pat Buescher
��
Suggestion to Beautification
Committee to plant long-thorned vegetation at potential fence climb-over
points
-
Architectural
Review - Lorraine Creek
��
ARC Dock Walk
o
Nancy Lindgren reported many fewer violations this year���Moorage
is looking good as a whole
o
One owner has violation from last year which was submitted to the
Violation & Adjudication Committee for recommendation
��
One owner submitted a letter
to the BOD, formally alleging ARC and other violations within the
moorage:
o
Tarps covering boats/materials���ARC and BOD are OK with tarps so
long as they are neat and not weathered, and are appropriately secured
o
Boats in disrepair: No specifics mentioned but ARC will look
into
o
3 homes exceeding slip footprint: ARC will investigate
o
One owner having outside contractor work performed on numerous
weekends: BOD unaware of this but will send reminder to owner
-
By-Laws, CC&Rs And
Rules ��� Charlie Arkebauer
-
Violation &
Adjudication ��� Ann Jacobsen
-
One owner
alleges a neighbor���s two dogs broke loose from their slip
and attacked owner���s dog: Referred to the Violation &
Adjudication Committee for recommendation.
-
It was noted
that other dogs have been seen unleashed and some have
attacked other dogs: BOD will ask Secretary to remind all
owners of responsibilities regarding pets
-
New Business
-
Summer Projects
-
Bark dust
(budgeted) and garage painting (long term project using
reserve funds) will begin the bidding process for summer
completion
-
Beautification
Committee requested that one of them be liaison to landscaper
-
Past problems
occurred when landscapers took orders from whoever was
passing by
-
Current
sprinkling schedules are wasteful and hindering plant growth
-
BOD is happy to
extend that responsibility to this committee
-
Beautification
Committee would like to explore replacing worn entrance sign
-
BOD approves
and looks forward to recommendation
-
Electric cars: Mike
Maiden initiated discussion on what appears to be a future
certainty
-
Garages do not
currently have sufficient amperage to support charging
-
Should
individual owner be metered and pay for car charging
-
Should we
install car charges within parking lot
-
Mike to form
committee with Paul Buescher and, hopefully, CW Taylor to
explore looking ahead concepts
-
Recycling: Pat
reported that recycling may be more sternly regulated in the
future
-
Metro has
���Master Recyclers��� program, willing to instruct
homeowners on recycling
-
Will check on
possible dates to hold seminar
-
Reminder Date, Time, &
Place for the next Board Meeting. This meeting will take place on
July 1, 2010 at 7:00 PM at the moorage office.
-
Adjourn
-
A motion was made
and carried, and President Clyde Cornell adjourned this meeting
at 8:05 PM.