TIME & PLACE: 7:00 PM on Wednesday, December 2, 2009 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. C.W. Taylor, President

• Mr. Steve Weisensee, Vice President
• Ms. Lorraine Creek, Vice President
• Ms. Pat Buescher, Treasurer
• Mr. Clyde Cornell, Secretary

Board Members Absent:

• None, all present

Order Of Business

• Call to Order; Determination of Quorum.
  • The President called the meeting to order and announced that with 5 Board Members present, a quorum was established.

• Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary e-mailed out minutes from the previous meeting.

• Moved, seconded and passed unanimously to approve October’s Board Meeting minutes
• Noted that November’s meeting was cancelled due to a power outage

• Treasurer’s Report – Pat Buescher, Treasurer

• The Treasurer announced that we were $700 over budget through October
  • Water (+$505), landscaping (+$420) and legal ($250) costs primary reasons
  • Insurance expense was lower (-$400) than budgeted
• YTD we are ($10,000) under budget, lower maintenance and a flood insurance refund
• Accounts receivable is off due to non-payment of dues from one slip
  • Moorage has filed a lien on this slip
  • The slip and home are believed to be in repossession
  • That process may result in the account being brought to current soon
• Schwab account balance is $309k, following a transfer of $27,000 to checking to cover property taxes now due
  • Property taxes are slightly higher than last year, $36k vs. $34k
• Internal controls being implemented and considered
  • President retrieves and opens all mail, initials and dates each piece
  • Our bank is unable to limit payment amounts using our on-line bill pay
    • Treasurer suggests that BOD members regularly check account on-line for transparency
  • To bond the treasurer is $250-500 per year for $50k bond
    • BOD requests a list of recommendations from Treasurer for consideration
• Water expense is $3,340 over YTD, what can be done?
  • Water meters to check each slips usage
  • Efficient toilets
  • Flow meters to check for leaks
  • Living on the water makes leak detection very difficult

• Standing Committee reports

• Facilities & Grounds – C.W. Taylor

§  Steve reports that all slip are in compliance

o        A couple of problems were detected and repaired

§  Garage floors deteriorating

o        Top surface is turning to dust, exposing aggregate underneath

o        Clyde surveyed membership and problem appears limited to “C” garages

§  Clyde to contact a cement contractor for advice/bid

§  Cold weather is upon us

o        Ice melt provided at base of each ramp

o        Do not throw out containers (plastic jugs) as we have ample supply for re-filling

• Fire, Security And Safety – Steve Weisensee

§  Exit gate no longer sticks open, motor appears to be in good shape

§  Manufactured home park to east has had cars hit by thieves

o        Jacobsens encountered one resident who says the thieves are escaping through our moorage

o        CW and Steve will contact him to discuss

• Architectural Review – Clyde Cornell

§  Licensed and bonded contractors, not required by CC&Rs

o        Moorage attorney does not believe CC&Rs need to require, but that it is probably within the rights of the moorage to do so

§  Another possibility is to place limitation on specific trades

§  Enforcement would be difficult and time consuming

o        After discussion, BOD agree to take no further action, that each slip owner is responsible for their own actions

• By-Laws, CC&Rs And Rules – Lorraine Creek
  • Prospective owner/tenant CC&R addition status update
    • Moorage attorney had a few comments on execution and reasons for certain background checks, but did not recommend any changes
      • Advised the checks must be consistently applied
      • Advised that guidelines have not been “tested” in an Oregon court of law

• Violation & Adjudication - Pat Buescher

§  No new news

• HINOON & Columbia River Crossings Project – Neighborhood Rep., Esther Wright
  • Esther asked that a memo regarding Oregon’s new disposal laws be posted, and they have as of this writing

• Ramp Lighting
  • Mike Maiden reports that the project is complete, the ramps are brighter and safer
• New Business

• CW presented BOD with a realtor’s sign that was removed from front of driveway
  • This agent has no current listings in our moorage
  • Sign contained flyers advertising land homes and homes at other moorages
  • CW will contact agent to advise her against this practice
  • Suggested moorage provide a single, permanent sign for agents with listings
    • Steve will refer to the Beautification Committee for review
• CW recommends that “snow birds” and vacationers leave contact info and house keys with a friend who will be here this winter, in case of another winter like last year
• CW reminded us that his and Steve’s board positions will be vacated this January
  • Clyde to e-mail and post notice, gather candidate names and create ballots for voting later this month

• Reminder Date, Time, & Place for next Board Meeting.  This meeting will be proceeded by the Annual Meeting of the General Membership of WHIMOA, which will take place at:
  • Day – Last Sunday in January (January 31, 2010) Superbowl is following Sunday.
  • Time – 1600 (4:00pm)
  • Place – To be determined
• Adjourn
  • President C.W. Taylor adjourned this meeting at 8:22pm