TIME & PLACE: 7:00 PM on Thursday, February 5, 2009 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• ·        Mr. C.W. Taylor, President

• ·        Mr. Steve Weisensee, Vice President

• ·        Ms. Lorraine Creek, Vice President

• Mr. Clyde Cornell, Secretary

Board Members Absent:

• ·        Ms. Pat Buescher, Treasur

Order Of Business

• ·        Call to Order; Determination Of Quorum.

• o       The President called the meeting to order and announced that with 4 Board Members present, a quorum was established.

• ·        Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary passed out minutes from the previous meeting.

• Moved, seconded and passed unanimously to approve January’s Board Meeting minutes.

• ·        Treasurer’s Report – Pat Buescher, Treasurer

• There have been no changes since the General Membership Meeting of 1/25

 Old Business

• o       Standing Committee Reports

• C.W. – Assigned officer responsibilities

  • Facilities & Grounds – C.W. Taylor

  • Fire, Security And Safety – Steve Weisensee

  • Architectural Review – Clyde Cornell

  • By-Laws, CC&Rs And Rules – Lorraine Creek

  • Violation & Adjudication - Pat Buescher

• Facilities & Grounds – C.W. Taylor

• §         Sewer leak was discovered and repaired

• Fire, Security And Safety – Steve Weisensee

• o        Reports nothing new

• Architectural Review – Clyde Cornell

• §         Barge has been removed from #55

• §         Sidewalk progress satisfactory at #55

• By-Laws, CC&Rs And Rules – Lorraine Creek

• o        CC&Rs have been updated on website

• Violation & Adjudication - Pat Buescher

• o        No Report

o       HINOON & Columbia River Crossings Project – Neighborhood Rep, Esther Wright

• Safety & Security (Esther is Chair of this HINOON committee)

  • Vehicle theft and car prowling was up in December, on island

  • Public Safety Commission meeting

    • Cost reductions will decrease precincts in Portland from 5 to 3

    • Saves $3.6m, hopes to increase number of officers from savings by 21 additional officers

    • Response times not impacted as patrol assignments would be unchanged

• Columbia River Crossing

  • Current proposal is 12 lanes with light rail, pedestrian and toll booth

    • Some local opposition to 12 lanes, fearing increased traffic

    • Project starts 2011, will result in 40,000 jobs

    • There will be a light rail station on Hayden Island

• C.W. asked if anything was going on at the Thunderbird Lodge as he has seen cars there, Esther did not know of anything but they are obligated to alert HINOON of any action prior to its taking place

• Next HINOON meeting is February 12^th

• Long Range Planning – Charlie Arkebauer

  • No report

• Internet WiFi – Skip Nitchie

  • Antenna has been ordered for trial testing

    • Will sit on Slip #1, is wire mesh

  • Skip has consulted with a friend in a related industry

    • Cable telephone service will be unaffected

    • Speed should be adequate for quality service

    • If many users sign on, broadband capability could be used up

    • This Wi-Fi would be for internet service only

  • C.W. encouraged Skip to continue his research

• Ramp lighting proposals – Mike Maiden

  • Performed survey, many problems

    • Dim, broken fixtures

    • Some broken conduits

    • Some fixtures full of water

  • Exact replacements for existing fixtures no longer available

    • Could replace with aluminum box type

    • Expensive bids, $10k and $6k

  • Mike suggest we explore commercial grade LED light rope

    • Less expensive, LED bulbs will last 35,000 hours

    • Will provide even, consistent lighting on ramp

    • C.W. wondered if rope could be installed within the existing handrail

      • Mike indicated we may need to install channel for rope

      • Volunteered with Mike Zimmer to install

    • Mike will see if sample is available to check illumination on ramp

• New Business

• Moorage Taxes

  • Clyde received notice from last year’s tax preparers

    • Documents due February 16^th

    • Could file an extension

    • C.W. recommended checking with Charlie to see if Pat has left him with the documents for filing

• Hayden Island Business Park Assc. Common Area Maintenance

  • Clyde received annual report for CAM

  • 2009 estimated CAM to increase 10%

    • Much of increase due to landscape and utilities

    • C.W. requested copy of CAM report be sent to the BOD

• Jantzen Moorage Work

  • C.W. reported Jantzen Moorage will begin replacing pilings this Spring

    • Replacements will be river-facing portions of moorage

    • Work noise should not be overly intrusive to our moorage

• Behavior of Tenants of Slip #32

  • BOD has received complaints regarding tenants of #32

    • Excessive speed on driveway and through moorage lot

      • Some owners have addressed directly with tenants

      • Violations continue

    • Parking in handicap space without current permit

      • Tenant now has current permit

    • Parking in handicap space without visible permit

      • Violations continue

    • Letter will be sent to slip’s owner requesting remedial action

§         Reminder Date, Time, & Place for next Board Meeting.

• Day – First Thursday in March (March 5, 2009)

• Time – 1900 (7:00pm)

• Place – Moorage Office

§         Adjourn

• President C.W. Taylor adjourned this meeting at 8:08pm

Attachment 1 – LRPC report - Charlie Arkebauer (#33)

To:  Board of Directors, WHIMOA

From:  Long Range Planning Committee

Date:  Jan 8, 2009

Following is an update of committee findings:

As you know, we have four components in our long range planning; Asphalt, Dock Whalers, Dredging and Garages.

We have projected reserves needed through 2027 for most projects; longer for Garage roofs and siding.  From the estimates we received I have projected that they would increase in cost the same amount each year as our reserves would earn in interest.  I've also assumed that our operating expenses will increase by 5% per year, and therefore reduce future funds going into reserve by that same amount.  I have scheduled the amount needed in reserve for a particular component expenditure to be available by the end of the year prior to when it will be expended.  So for example, if we need to spend $11,200 for Asphalt sealing in 2009, those funds are reserved by the end of 2008.

Projections for Asphalt and Garages are complete.  Dock Whalers and Dredging projections are still to be firmed.  For Dock Whalers, we are awaiting a contractor visit, and for Dredging, we still need to determine if, in fact, we need to do it; and if we do, to what extent.

So, I am including a spreadsheet showing the reserves earmarked for Asphalt and Garages.

    On this sheet, I assumed our reserve fund would earn 3% interest; future costs

    for performing work would increase 3% per year from the current estimates,  

    and our operating costs diminish the amount available to go into reserves by 

    5% per year if we do not raise our monthly assessment.

    On line 35 of the spreadsheet, if we were planning only for Asphalt and  

    Garages, you can see that we would have more than enough reserved to

    cover their ongoing costs, and we could in fact, reduce our monthly moorage

    fees.  However, it is too early to make that assumption until we get a handle

    on Dock Whalers and Dredging.