TIME & PLACE: 7:00 PM on Thursday, December 4, 2008 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• ·        Mr. C.W. Taylor, President

• ·        Mr. Steve Weisensee, Vice President

• ·        Ms. Lorraine Creek, Vice President

• Mr. Walt LeDoux, Secretary

• ·        Ms. Pat Buescher, Treasurer

Order Of Business

·        Call to Order; Determination Of Quorum.    The President called the meeting to order and announced that with all Board Members present, a quorum was established.

 ·        Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary passed out minutes from the previous meeting.

§         Moved, seconded and passed unanimously to approve November Board Meeting minutes.

·        Treasurer’s Report.

• P&L .

  • On target for November.

  • Property taxes are paid.

  • Under budget by ~$14,000.  Will be close to that for the end of the year.

• Balance Sheet.

  • Assets – $3,683,648.37

  • ~$7,000 in checking.

  • ~$259,000 in Schwab account.

  • Total in Checking & Savings - $265,706.16

• Aging.

  • Watching Assessments receivable closely.  One slip is behind.  That isn’t bad considering the economy.

• Schwab Account

  • Took ~$15,000 out of cash to pay property taxes.

  • Never adjusted the reserves contribution we had decided on starting in February.  That came to ~$2700 additional that was transferred to reserves.

  • $258,623.22 Total in account.

  • $165,000 in CDs with interest ranging from 3.35 to 4.75% and maturity dates from May ’09 to Sept. ‘12.

  • $91,961.22 in high yield MM (1.60%).

  • $1,661.25 in Cash.

• Moved and seconded to accept the Treasurer’s report.  Passed unanimously.

·        Old Business

o       Standing Committee Reports

• Facilities & Grounds.

o        Spare Sewage pump has been purchased – stored in equipment garage.

o        We paid a little over one-half what was budgeted (~$1300).

o        Want to thank Mike Williams for acquiring it for us.

o        Stoner has repaired lights – Steve was asking if we have received bill.

o        Turned out that fewer lights were out than we thought because a circuit breaker was tripped

• Fire, Security And Safety

o        Report of car breakins wasn’t in our moorage.

o        Residents are reminded to lock their doors and keep valuables (including remotes) out of sight.

• Architectural Review

o        Received a complaint about furniture placed on front deck of #42.

o        Complaint about #55.

§         Letters have been sent.

§         Steve – You need to follow up and check conditions at premises – those issues were already cleared up.

§         Lorraine will check this weekend.

• By-Laws, CC&Rs And Rules

o        No Report.

• Violation & Adjudication

o        No Report.

o       HINOON & Columbia River Crossings Project – Neighborhood Representative Esther Wright.

• Increase in car break-ins was outside our moorage.  Residents are still reminded to lock their doors and keep valuables (including remotes) out of sight.

• HiNoon Meeting is next Thursday

• Police want volunteers to walk parking lots and place flyers warning people to lock car doors and keep valuables out of sight.

• Budget Projections & Inputs.

  • Increased projections about 3% unless we were in contact with the vendor/service – for example water will go up 9.5%.

  • Want to keep assessments at same rate at least until Long Range planning is done.

  • Our reserve assessment is currently ~20% of total assessment – we shouldn’t increase this without knowing what our long range expenses are estimated.

  • Charlie – what is the interest rates of our CDs – answer – 3.35% to 4.75%

• 2009 Vote.

  • IRS Ruling 70-604 - Excess Income will be ~$12,000.

  • Board Position #5.  Walt made a point that if no one has stepped up, the By-Laws say that the board will appoint someone.

• Parking Issues.

  • CW – the problems seemed to get cleared up just by posting notices.

  • Christmas Ships nights -Thursday, 11th and Friday, 19th.

  • CW – suggested that we allow people to park parallel in front of garages.

  • Walt – we shouldn’t allow any parking in front of garages.  It could create a fire hazard if both sides are covered on the back side.  Others agreed.

  • Walt will write a notice telling owners to not allow guests to park in front of garages and encourage carpooling.

• Long Range Planning – Charlie Arkebauer

  • We are getting closer to some final estimates.

  • Dredging - Order/take soil samples – will need to get a price.

  • Some expenses were considered normal maintenance as opposed to Long Range.

§         New Business

• Internet WiFi for moorage – Skip has a friend who gave him some info.

  • $46 per connection and  – 2 connections would be needed.

  • Walt - $46 might be a residential line but a commercial line runs more like $120.

  • Skip will ask his friend to give us a proposal.

• Announcements

• Skip – we may need to change password on website.

• Pat – Esther Wright wrote an article that was featured on Angie’s list.

• Skip – Lower moorage has a website that is interesting.  It has points of contact, etc.

• Skip - Our web site has been updated.

§         Reminder Date, Time, & Place for next Board Meeting.

• Day – Second Thursday in January (Jan. 8, 2008).  Note: New Years day is first Thursday.

o       Time – 1900 (7:00pm).

o       Place – Moorage Office.

§         Reminder Date, Time, & Place for 2009 Annual Membership Meeting.

o       Day - 4^th Sunday in January (January 25^th, 2009).  (The next 4 Super Bowls are in Feb.)

o       Time – 1600 (4:00 PM).

• Place – Jantzen Beach Village East Clubhouse (Community Room On Hayden Bay Drive)

§         Adjourn.