TIME & PLACE: 7:00 PM on Thursday, November 6, 2008 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
· Mr. Steve Weisensee, Vice President
· Ms. Lorraine Creek, Vice President
Mr. Walt LeDoux, Secretary
· Ms. Pat Buescher, Treasurer
Board Members Absent:
· Mr. C.W. Taylor, President
Order Of Business
· Call to Order; Determination Of Quorum.
o VP Weisensee called the meeting to order and announced that with 4 Board Members present, a quorum was established.
· Reading & Approval Of The Minutes Of Previous Meeting
The Secretary passed out minutes from the previous meeting.
§ Moved, seconded and passed unanimously to approve October Board Meeting minutes.
· Treasurer’s Report.
P&L .
All insurance has been paid – Bill was $874 more than budgeted.
Water was 150% of last year for October – there WAS a leak at #14.
Gazebos paint job has been paid so Maintenance shows a little high.
Taxes for the year are – Real Property: $25,289, Personal Property: $10,089
With discount we will pay $34,317.30 which is $612.81 per slip.
Balance Sheet.
Assets – $3,709,819.35
~$19,000 in checking.
~$273,000 in Schwab account.
Total in Checking & Savings - $292,477.78
Aging.
All accounts are current including the “bankruptcy”.
Schwab Account
Will be taking funds out of MM account to pay taxes.
Methodology – rather than move in and out in multiple transactions the Treasurer does a net transfer .
$273,428.06 Total.
$165,000 in CDs with interest ranging from 3.35 to 4.75% and maturity dates from May ’09 to Sept. ‘12.
$91,805.35 in high yield MM (1.88%).
$16,622.73 in Cash.
Moved and seconded to accept the Treasurer’s report. Passed unanimously.
· Old Business
o Standing Committee Reports
Facilities & Grounds.
o CW wanted to thank all the volunteers who worked on the work party.
o We got many needed projects accomplished.
o We also had a great party afterwards.
Fire, Security And Safety
o All Fire Extinguishers have been checked.
o Still need to plug a hole in the Ped. Gate. that allows an arm to reach through and operate the doorknob.
Architectural Review
o Received 1 request from 20 to build a replacement float and install New Trex decking – approved.
o Received a reminder that some issues exist with #55 again – construction related items on the deck.
By-Laws, CC&Rs And Rules
o CCR change on the pet rule has been recorded.
o Walt will send out all changes with our end of year packet.
Violation & Adjudication
o Complaint concerning the float in slip #11 has been withdrawn.
o HINOON & Columbia River Crossings Project – Neighborhood Representative Esther Wright.
Havilah has been reassigned and her replacement will attend next HiNoon meeting.
Steve – Please get the new person’s business card.
Budget Projections & Inputs.
Walt - Still need to order a spare Sewage Pump.
Steve – Most expenses he projected were moved to Facilities and Grounds. Need to get inputs from CW.
Pat – We may want to budget for new accounting S/W – Quickbooks.
§ New Business
CW wanted to bring up 2 Issues.
Parking issues.
Cats – CW suggesting that we make a rule change to control cats.
Walt – Regenesis warns about a Board reacting by making another “rule”.
Lorraine – remind everyone that unless we have evidence of which cat is a problem we can’t act.
Board Position #5.
Walt will not be running for BP#5 again.
Volunteered to offer all assistance to the Board Member that takes the Secretary job.
Will still be happy to manage the gate access system.
Walt will post a notice on the BB on the position and the difference between a “Board Member” and his/her “Office”.
Vote packets & Annual meeting announcement - Walt
Meeting announcements can’t be sent out until 6 December. (no more than 50 days in advance).
And after Treasurer has forecast our excess income.
Long Term Planning.
Dredging Permit Process.
Need to activate long term Planning sub-committee
Pat we need to get other members to get involved.
Gutters need cleaning - Pat will find a contractor to do that.
Lorraine – suggest we task Charlie Arkebauer to take the reigns. – Charlie accepted..
Steve – Charlie is to schedule a meeting soon.
Steve – we have the name of a dredge planner – Walt will look up her name.
Esther – Is Charlie being asked to do long range or just dredging – Answer: All
Lights – Steve proposes to hire a contractor to replace lights – Board agreed. It’s not CW’s responsibility.
Water valves – Steve will identify which ones need installation during dye tests.
Steve – concerned that gutter leaks will cause damage to the siding on the garages.
Walt – it will cause damage to the siding.
Steve – we need to find someone that cleans and repairs gutters.
Pat will find a gutter cleaning contractor to do that.
Esther – Concerned about parking – some people park as many as 3 vehicles outside.
Esther – Concerned about rentals – we need to enforce our CCRs – Chris Lund volunteered to help Steve write some procedures and guidelines for owners who wish to rent their property.
Charlie – Is there a way to find some storage for boats and other “RV” type equipment?
Steve – the “wetlands” along the driveway has been suggested.
Walt – that was designated as a “conservation area” by the City , forget it. We might talk to the Auto Auction, they are looking to move because they need more space.
It’s really a parking issue.
Chris – we have had a tremendous influx of contractors and visitors and it should subside.
Chris – could we just put times on the Loading Zone signs – The Board Agreed.
§ Reminder Date, Time, & Place for next Board Meeting.
o Day – First Thursday in December (Dec. 4, 2008).
o Time – 1900 (7:00pm).
o Place – Moorage Office.
§ Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
o Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
o Time – 1600 (4:00 PM).
Place – Jantzen Beach Village East Clubhouse (Community Room On Hayden Bay Drive)
§ Adjourn.