TIME & PLACE: 7:45 PM on Thursday, October 2, 2008 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
· Mr. C.W. Taylor, President
· Mr. Steve Weisensee, Vice President
· Ms. Lorraine Creek, Vice President
Mr. Walt LeDoux, Secretary
· Ms. Pat Buescher, Treasurer
Order Of Business
· Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with all Board Members present, a quorum was established.
· Reading & Approval Of The Minutes Of Previous Meeting
The Secretary passed out minutes from the previous meeting.
§ Moved, seconded and passed unanimously to approve September Board Meeting minutes.
· Treasurer’s Report.
P&L .
YTD we are over on expense for water but still improving.
We may want to consider winterizing. IE encouraging the ‘snow birds’ to shut off their water.
Have received the flood Insurance bill – it went from $5800 to $6700.
Balance Sheet.
Assets – $3,723,774.02
~$32,000 in checking.
~$273,000 in Schwab account.
Total in Checking & Savings - $305,512.45
Aging.
We received a bankruptcy notice on a slip owner and their September payment was NSF.
Walt will email our attorney’s contact info to Pat so she can get guidance on filling out the forms.
Schwab Account
$273,222.14 Total.
$165,000 in CDs with interest ranging from 3.35 to 4.75% and maturity dates from May ’09 to Sept. ‘12.
$91,638.15 in high yield MM (2.29%).
$16,583.99 in Cash.
47 LD calls from gate – 45 are to 1 number – because the calls aren’t expensive it only comes to an extra couple dollars. Tabled for now.
Reminder – it’s the last quarter – need inputs in November for budget.
Long term Planning – need to address hybrid vehicles and how people are going to recharge them. We will need to upgrade garage wiring and consider how the electric use will be paid for.
Moved and seconded to accept the Treasurer’s report. Passed unanimously.
· Old Business
o Standing Committee Reports
Facilities & Grounds.
o We thank Raymond Byrne for the Loading Zone sign at the East Gazebo.
o The Gazebo painting is done and paid for.
o Concerns about abuse of Disabled Parking.
§ Permits are too easy to get – we need to address this and it’s not legal to abuse it.
§ Walt will put a note on Bulletin Board and Esther will put a note in the Dock Talk.
o We will have a work party on Oct 18.
§ Walt will post sign up sheets.
§ Need to clean garbage areas.
§ ARC wants to do a follow up.
§ Dye tests need done too.
o Weed Rake
§ Worked great.
§ East end may need to be raked too.
Fire, Security And Safety
o Gate - Gaps are filled.
o The letter we received from Havilah Ferschweiler, Crime Prevention Coordinator was encouraging.
o Steve mentioned that the catch basins may need to be cleaned out.
§ Hasn’t been done for 3 years.
§ CW suggested we pull a grate and check the amount of sludge accumulated.
§ Work Party detail.
Architectural Review
o No report
By-Laws, CC&Rs And Rules
o Realtor’s comment concerning 1 dog rule – the 1 dog rule is affecting some possible sales in our moorage.
o Mary Martin & Ann Weisensee on dog petition.
§ Mary read their results - 89.3% (50 of 56 0wners) signed the petition.
§ Requesting that the 1 dog rule be immediately rescinded.
o Mary also addressed the difficulty in changing the CCRs with the 75% threshold and that we should consider lowering that threshold.
§ Raymond had comments about cleanup after dogs.
§ CW agreed that cleanup is the real issue.
o Steve – the approval threshold is also something we need to address.
o Walt – we could probably get the threshold reduced to 66% or two-thirds.
o Walt – Just got the Eave Setbacks change to the CCRs recorded with County but will be happy to go back and record this change too.
o Walt thanked Mary and Ann for their efforts.
o CW – maybe this will turn around the morale of the moorage
Violation & Adjudication
o Complaint was concerning the float in slip #11.
§ Section 5.2 or 4.1 may apply.
§ Walt – has the section of the CCRs that allows two slips side by side to be treated as 1 slip been considered?
§ Steve – has the safety issue been considered if or when the float is removed
§ CW - The actual complaint was not presented to the Board so until we see it, the issue is tabled.
o HINOON & Columbia River Crossings Project – Neighborhood Representative Esther Wright.
The current primary focus of the HINoon board is the Port Annexation Project.
Several board members, including myself, recently took a 2 hour tour of West Hayden Island (beyond the auto auction) to learn more about the history of the Port's purchase of the property from PGE in the early 90's and what is currently there.
Several employees of the Port were on the tour and provided information about the property, as well as information about Terminal 6 and the cargo activities that occur along the river.
Concerns are that if the Port goes through with the terminal it will impact island traffic tremendously.
They still have no plans to build a bridge to service a terminal on the island.
Since the HiNoon board meeting is next Thursday, I have no current reaction of the Board to the tour.
Much of the planned renovation of Jantzen Beach Mall is now on hold.
§ New Business
Walt offered to buy one of the extra flag poles located in the storage garage for $75.00.
The Board accepted.
CW – said Clyde expressed a desire to buy one also.
§ Reminder Date, Time, & Place for next Board Meeting.
o Day – Second Thursday in November (Nov. 6, 2008).
o Time – 1900 (7:00pm).
o Place – Moorage Office.
§ Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
o Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
o Time – 1600 (4:00 PM).
Place – Jantzen Beach Village East Clubhouse (Community Room On Hayden Bay Drive)
Adjourn