TIME & PLACE: 7:00 PM on Thursday, September 4, 2008 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
· Mr. C.W. Taylor, President
· Mr. Steve Weisensee, Vice President
· Ms. Lorraine Creek, Vice President
Mr. Walt LeDoux, Secretary
Board Members Absent
· Ms. Pat Buescher, Treasurer
Order Of Business
· Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with 4 Board Members present, a quorum was established.
· Reading & Approval Of The Minutes Of Previous Meeting
o The Secretary was provided a Blanket Proxy from Pat Buesher granting CW Taylor her proxy vote on any matter coming before the September 4 Board meeting. The Secretary will attach the letter to the official minutes (but they will not be printed with them).
The Secretary passed out minutes from the previous meeting.
§ Moved, seconded and passed unanimously to approve August Board Meeting minutes.
· Treasurer’s Report (Sec. Note: Although absent the Treasurer provided a written report).
P&L .
Primary difference between budget and actual was that the Submerged Land Lease (SSL) budgeted for September was paid in August.
Also paid early was the $300 fire inspection fee.
Water Usage continues to be lower from 2007 numbers.
YTD utilities are over budget, Maintenance under budget. Had we not paid the SLL early, we would be on target.
Balance Sheet.
Assets – $3,711,995.63
~$29,000 in checking.
~$264,500 in Schwab account
Total in Checking & Savings - $293,436.05
Aging.
There are a couple slips behind on assessments and will be sent statements or talked to.
Schwab Account
$264,503.65 Total.
$165,000 in CDs with interest ranging from 3.35 to 4.7% and maturity dates from May ’09 to Sept. ‘12.
$91,504.50 in high yield MM (2.3%).
$7,000.15 in Cash.
Moved and seconded to accept the Treasurer’s report. Passed unanimously.
· Old Business
o Standing Committee Reports
Facilities & Grounds.
o Raymond Byrne Offered to buy and post loading zone signs on one parking spot near each gazebo.
§ The board accepted the offer but agreed that the Association would reimburse him for the expense.
o The Gazebos are getting a new painting.
o Burnt out lights have been replaced.
Fire, Security And Safety
o Typical repairs - replacing broken fire Extinguisher housings, etc.
o Gate replacement – some Gaps are filled, more to do.
o Esther - Received a letter from Havilah Ferschweiler, Crime Prevention Coordinator. Board members will read and address findings later.
Architectural Review
o Slip 55 is amending his request to include new siding.
o Will try to go around this week & check on earlier findings.
By-Laws, CC&Rs And Rules
o Rule 4e Approval.
o Lorraine read a letter from Nancy Lindgren (#13) requesting we drop the 2 dog issue. (Sec. note: Letter is attached but not made a part of nor printed in the official minutes).
o Sec. Note: There were considerable questions & concerns expressed by individual non-Board members over this issue but no other minutes will be printed since no additional decisions were made except the Board accepting the addition of the rule.
o Walt will send out Rules to all violators immediately and to all owners with the annual voter packet.
Violation & Adjudication
o Esther – one complaint about cats. Worse than dogs by damaging plants and in people’s planters.
§ CW – We can’t address it unless the cat is caught in the act.
§ CW – Let’s put a notice in Dock Talk warning that it carries a fine.
o Esther – another complaint was concerning the float in John LeDoux’s slip #11.
§ CW - The Board must look closer at the CCR sections governing this. (Section 5.2 or 4.1.)
o Esther – one last complaint was that one home has a refrigerator outside. Walt will write a letter to #36.
o HINOON & Columbia River Crossings Project – Neighborhood Representative Esther Wright.
I have recently been selected as the HiNoon chair of the Safety/Security committee.
HiNoon is currently engaged in the Port Annexation Project, and eight of us will take a guided tour of the Port on Sept. 15th (Please refer to the Port Annexation materials that were placed in the BOD mail box recently).
Other... Next issue of Dock Talk will be out later next week.
§ New Business
None
§ Reminder Date, Time, & Place for next Board Meeting.
o Day – Second Thursday in October (Oct. 2, 2008).
o Time – 1900 (7:00pm).
o Place – Moorage Office.
§ Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
o Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
o Time – 1600 (4:00 PM).
o Place – TBD - We have asked Esther to reserve her Condo clubhouse again.
§ Adjourn.