· Mr. C.W. Taylor, President
· Mr. Steve Weisensee, Vice President
· Ms. Lorraine Creek, Vice President
Mr. Walt LeDoux, Secretary
· Ms. Pat Buescher, Treasurer
Order Of Business
· Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with all Board Members present, a quorum was established.
· Reading & Approval Of The Minutes Of Previous Meeting
o The Secretary passed out minutes from the previous meeting.
§ Moved, seconded and passed unanimously to approve July Board Meeting minutes.
· Treasurer’s Report
P&L .
Still over $3000 on water but condition is improving - haven’t received bill for July.
Under on maintenance but things could change.
Beautification committee still has $390 in their budget.
Received State Lease billing – less for this year by about ~$200.
YTD under by about $15,000.
Balance Sheet.
Assets – $3,710,425.65
~$35000 in checking – will move July reserve assessments in a day or two.
Total in Checking & Savings - $293,086.07
Aging.
All are current so no report was printed.
Schwab Account
$257,722.18 Total.
$80,000 in CDs interest ranging from 3.35 to 5.1%.
$55K matured on 08/01.
Will look into putting money into longer term and get a higher rate.
$161,223.53 in high yield MM (2.26%).
$16,498.65 in Cash.
Leaving Monday on vacation and returning end of September.
Moved and seconded to accept the Treasurer’s report. Passed unanimously.
· Old Business
o Standing Committee Reports
Facilities & Grounds.
o Water Usage - Pat will send out results when it arrives.
Fire, Security And Safety
o IR Beam Alarm
§ Beam was tripping – installers recalibrated the system.
§ Would like to replace center fence with a gate.
§ Walt – asked to add some outlets in the 2 garages that supply power to the IR Beams. – CW has parts and will do this weekend.
§ Can we add a timer? – cost would be $400-$500. – will look into it.
o Gate replacement
§ Done
§ Need to fill in the gaps – will get taken care of.
§ Walt – tell the contractor to fill the gaps – Steve – the contractor did what he contracted for.
Architectural Review
o Received another request from 55 to install vinyl siding. Approved.
By-Laws, CC&Rs And Rules
o Walt passed out Ballot results and asked to include them into the minutes (See attached).
o Walt – what do we want to do about the Dog issue?
§ CW – This was voted on twice in 2 years and did not pass, we must address this and start the fine process for the offenders.
§ Walt suggested we establish a new rule specifically addressing this issue and possibly a $25 a month fine.
§ Lorraine – that’s just allowing someone to buy his or her way out of the rule.
§ Walt moved that we write a new rule that establishes a fine of $25 per month for a violation of CCR Section 4.5.2. Seconded.
§ CW moved we amend the fine to $100 per month. Seconded.
§ Walt moved to further amend the motion and he be directed to write the rule for final approval by the board and we notify the owners in violation of 4.5.2 that they will incur a fine of $100 per month once the rule is adopted.
§ Motion passed with 3 yeas, 1 nea, and 1 abstention.
§ CW was asked if you owned 2 slips could you have 2 dogs? – NO it’s per household.
Violation & Adjudication
o No Report
o HINOON & Columbia River Crossings Project – Neighborhood Representative Esther Wright
HiNoon has received word that a new liquor license has been applied for on Hayden Island. They are contacting owners to get additional info about the new establishment coming to H.I.
CW, Esther and Steve met with Havilah Ferschweiler, Crime Prevention Coordinator. Will write up a report and present it to us
Port open house 16 Aug. at Term 6
HiNoon meets week after this
Need to get code to PPB (Havilah) – Walt will get it to her.
We can contact officer ADAM directly - 503 545 3552.
§ New Business
Thanks to Chris Lund and Beautification committee for putting out Speed buoys – Class Harbor offered to help next time.
New bids for repainting gazebos ~$1000. Moved, seconded & passed unanimously.
Do we know who owns the scraps sitting in front of B-8?
Announcement - Vicky’s friend was in the house that had the plane crash in Gearhart – there might be a donation request circulated.
FWIW – Walt showed the Board some weeds that have grown on the mud bank behind 32 to 36 – that’s why we should avoid planting down too low on the bank.
Milfoil rake – need to order one – Walt will check into it.
Fall work party – September possibly.
Raymond suggested we allocate the first “non handicap” parking space near each gazebo as a load/unload zone. Moved, seconded and passed with one abstention.
§ Reminder Date, Time, & Place for next Board Meeting.
o Day – Second Thursday in September (Sept 4, 2008).
o Time – 1900 (7:00pm).
o Place – Moorage Office.
§ Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
o Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
o Time – 1600 (4:00 PM).
o Place – TBD
§ Adjourn.
Attachment 1: Summer 2008 Ballot Results
July 26, 2008
To: All Members
Please Note: All Proposed CCR changes must be approved by 75% of the members (42 yes votes)
§ Ballot Measure 2008-3. Change CCR Section 3.2 Owner's Easements of Enjoyment in Common Facilities.
· Yes 30
· No 15
· Abstain 2
§ Ballot Measure 2008-4 Change CCR Section 9.1 Amendment and Repeal.
· Yes 25
· No 21
· Abstain 1
§ Ballot Measure 2008-5 Change CCR Section 4.5.2 Loosens the restriction of one (1) dog and two (2) cats per houseboat to also allow two (2) dogs and one (1) cat.
· Yes 38
· No 8
· Abstain 1
I certify these results to be true and correct.
//Signed// 07/26/08
Walter J. LeDoux, WHIMOA Secretary Date