MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: 7:00 PM on Thursday, May 1, 2008 at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
· Mr. C.W. Taylor, President
· Mr. Steve Weisensee, Vice President
· Ms. Lorraine Creek, Vice President
Mr. Walt LeDoux, Secretary
· Ms. Pat Buescher, Treasurer
Order Of Business
· Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with all Board Members present, a quorum was established.
· Reading & Approval Of The Minutes Of Previous Meeting
o The Secretary passed out minutes from the previous meeting.
§ Moved, seconded and passed unanimously to approve April Board Meeting minutes with 1 correction.
· Treasurer’s Report
P&L
Generally running under budget as usual.
But Over budget by ~$2000 for water - we are at 125% of 2007 usage.
Steve -- & CW found some leaks and have notified owners.
Pat - Have documented 2007 usage so we can watch and compare that with 2008.
Pat - We spend more on water than we do on insurance.
April P&L –
$1,830 “Suspensed” because one owner changed banks and the account # provided to Pat was wrong.
All cleared up now and all paid in full.
From now on, owners should notify Pat by the first of the month and must provide a cancelled check to minimize errors.
Balance Sheet.
$3,681,818.78 in assets.
Reserves – made the transfer from checking to the Schwab account.
Aging.
Assessments are current except 2 statements sent today (still under 30 days old).
Schwab Account funding is up to date
$50,000 in CDs
$160,000 in high yield MM (2.25%).
Esther gave Pat the name of a bank that was offering higher rates.
Moved and seconded to accept the Treasurer’s report. Passed unanimously.
· Old Business
o Standing Committee Reports
Facilities & Grounds.
o Water – suggested we watch for leaking toilets & faucets
§ Water plants with river water
§ Can set up pumps and there are folks that can advise on how to do that.
o Trencher $97.50 for 4 hrs or $130.00/day. 4 hrs should be more than enough.
o Need to hire a locator to mark then take pictures so we have a record.
o Beautification committee wants to plan a work party for May 10th .
§ Topsoil ordered.
§ Need a truck to haul Oregon Grape plants – Walt?? Pat??
§ Also want to plant arborvitae just outside the gate.
§ Want to plant “Structural backbone” plants 3’ down the bank – need locator flags – CW will find some.
§ Pat – suggested community gardens, fruit trees, compost bins.
§ CW got a call asking for donations to buy hanging baskets – no, we can buy them out of moorage funds.
o New Bulletin Boards are ready to be picked up
§ Pat will get them on Friday
§ Walt to write a notice requiring Name, Slip, Date and commercial, religious, or political messages
Fire, Security And Safety
o Pulsed IR Beam Alarm. – Steve presented the Board with a proposal from American Security Alarm Co for IR Beams along backside of garages.
§ We need to add a second Siren and light.
§ Can run several beams if needed
§ All controlled from 1 panel
§ Cost ~$6900.00.
o Walt – we need to allow the membership input to whether we should make such an expenditure.
o Pat will get another bid from the alarm company that services their business.
o Pat saw an email about all the electrical being turned off.
§ CW – We have installed locks on all electrical panels except the Gate until we can drill a hole to put a lock through.
o Need to keep any devices that help climbing the fence out sight and out of reach.
Architectural Review
o ARC’s 3rd member is Clyde Cornell.
o Received drawings from Dannens #34.
o Received request to install a security/privacy fence from #37.
o Lorraine passed out a draft letter to be sent out to all owners concerning a walkthrough. Walt will email and post on the BB.
o CW - Received several complaints from owners on #32 - rubbage and other trash etc.
§ Secretary will draft a letter for Board approval to instruct the owner to clean things up or be fined.
o #7 has no Marine Board License.
§ Secretary will draft a letter for Board approval to #7 to get a license on their house.
By-Laws, CC&Rs And Rules
o Change proposals to 3.2 and 9.1are ready
o Waiting for the draft to 2-dog rule change.
§ Esther asked what needed to be done.
§ Walt explained that since she took back the petition, he had no change proposal to go by.
Violation & Adjudication
o No Report.
o HINOON & Columbia River Crossings Project
Attended last meeting but was kin d of overwhelmed with all the information.
Public Planning Commission meeting on May 13th at 2:30 at the City Hall (Esther will confirm, check with her). Hayden Island residents are invited to come in support of the Hayden Island Neighborhood Plan.
City wants someone from Hayden Island on the citizens noise advisory committee. Walt will send out email and BB notice.
The next HiNoon board meeting will be held on Thursday, May 8th, 7:00 at the HIYC (near Zupans). All residents are invited to attend.
§ New Business
Pat – we received a letter from the Oregon Marine Board
They are offering a Clean Vessel Grant Program – gave info to CW (Facilities & Grounds).
For the Long Term Planning Committee.
We received a flyer from a company that installs solar panels.
Esther – We had the worst wake ever around 4:30 today – what can we do.
Pat will draft a letter for Board approval.
Contact all yacht clubs, Fresh Water News, Sheriff.
§ Reminder Date, Time, & Place for next Board Meeting.
o Day – First Thursday in June (Jun 5, 2008).
o Time – 1900 (7:00pm).
o Place – Moorage Office.
§ Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
o Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
o Time – 1600 (4:00 PM).
o Place – TBD
§ Adjourn.