Board Members Present:
Mr. C.W. Taylor, President
Mr. Steve Weisensee, Vice President
Ms Lorraine Creek, Vice President
Ms. Pat Buescher, Treasurer
Mr. Walt LeDoux, Secretary
Order Of Business
Call to Order; Determination Of Quorum.
The President called the meeting to order and announced that with all Board Members present, a quorum was established.
Reading & Approval Of The Minutes Of Previous Meeting
The Secretary passed out minutes of the December Board Meeting.
January Regular Board Meeting approved unanimously with 1 change.
Annual Board Meeting approved unanimously.
Treasurer’s Report
P&L. Under budget YTD by $500 – typical for first of year.
Balance Sheet - $3,645,461.51.
Our total in checking & savings is $228,554.83
Aging
Pretty much current, some just arrive a little late and haven’t checked mail today.
36 on auto pay.
Want to get the word out that we no longer need a SSN to start autopay – again encouraging those not on auto pay to join in.
Schwab Account.
$221,236.00 in account.
$50,000.00 in CDs – 2 25K CDs with yields of 5 and 5.1%.
$47,245.57 in cash.
$123,990.43 in MM account – yield 3.96%.
Need a resolution for the bank removing previous board members from signatory and adding new board members.
Motion for resolution seconded and passed unanimously.
Secretary will write up the resolution for President’s signature and Secretary as witness.
Received offer to do backflow tests from Landscape Management & Services on sprinkler system.
They also offered to do the spring turn on & winterize for 177.50
We will allow the backflow but our regular landscape maintenance will do the spring turn on and winterize.
Received a letter from City of Portland about a request for a variance from Jantzen Beach Moorage to install a cell tower – will be located near the old water tank (behind Newport Bay).
Moved, seconded and passed unanimously to accept the Treasurer’s Report.
Old Business
Standing Committee Reports
Facilities & Grounds
o No Report
Fire, Security And Safety.
o No Report and request to go into executive session.
o Request denied
o Speed Bumps Vs Stop Sign(s) – 6 month trial. – Steve & CW will do a walk through.
o Move Speed Sign & maybe add another? – walk through.
o Caution Sign(s) – one on N garage? – walk through.
o Mike Maiden suggested weighted signs.
o Sign on Gate Box – white w/red letters – Pat will order from Staples.
Architectural Review
o No Report, no new requests.
By-Laws, CC&Rs And Rules
o 1 CCR change will be recorded with the County and distributed to the members.
Violation & Adjudication
o Complaint about #50 – dog off leash.
§ Dates 2/4/08 not cleaning up – 07:15 & 02/07/08 – Not cleaning up and dog off leash. – 10:15.
§ Warning letter will come from the BOD.
Committee Assignments & Members
o Facilities & Grounds - have 4 members, Clyde, Doug, Rick R, Chris Lund
o Fire, security & Safety - Need 2.
o ARC - Need 2 – Emailed Roy but need to follow up.
o Rules – 4 members – Jackie, & Mike M., possibly Nancy, possibly Jimme’.
o Violation & Adjudication – Need 2
Moorage Valuation Appraisal. (placeholder).
Dredging (placeholder)
HINOON & Columbia River Crossings Project – Jimme’ Peters, Neighborhood Representative, submitted the report to the Secretary.
It is time for the Hayden Island Community to have its say on the Hayden Island Concept Plan.
To achieve the goal of maximum awareness of the plan and all the related issues, we have scheduled an Open House for Tuesday, 12 February 2008.
The Open House will be held at the Hayden Island Yacht Club from 3:00 to 5:00 pm and 7:00 to 9:00 pm.
The Open House will also have displays from related projects on Hayden Island.
Others who will have information tables include: Columbia Crossings; Columbia River Crossing; Port of Portand for West Hayden Island; and tentatively Jantzen Beach Super Center.
Elisa and I look forward to seeing each of you on Tuesday. If you have any questions, please call me.
Thank you for all your time and efforts on behalf of Hayden Island.
New Business
Lorraine talked about Regenisis.com – homeowners – writing minutes
What to include –details should be left out.
Motion to restrict the minutes to our formal actions.
Seconded & passed unanimously.
Long Range Planning Subcommittee –Possibly Regenisis has some guidance.
Fix roof, repaint garages, resurface asphalt –
Form a committee of 5 - CW, Steve, Charlie Arkebauer (33), need 2 more.
Walt to write up a request for volunteers for all committees
Reminder Date, Time, & Place for next Board Meeting.
Day – First Thursday in March (Mar 6, 2008).
Time – 1900 (7:00pm).
Place – Moorage Office.
Reminder Date, Time, & Place for 2009 Annual Membership Meeting.
Day - 4th Sunday in January (January 25th, 2009). (The next 4 Super Bowls are in Feb.)
Time – 1600 (4:00 PM).
Place – TBD
Adjourn.