MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE:  Tuesday, November 13, 2007, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. John LeDoux, President
• Mr. Steve Weisensee, Vice President

• Mr. C.W. Taylor, Vice President

• Ms. Pat Buescher, Treasurer

• Mr. Walt LeDoux, Secretary

Order Of Business

• Call to Order; Determination Of Quorum.

• The President called the meeting to order and announced that with all Board Members present, a quorum was established.

• Reading & Approval Of The Minutes Of Previous Meeting

• The Secretary passed out minutes of the Octoberber Board Meeting.

• Moved, seconded, and passed unanimously to accept Minutes.

• Treasurer’s Report

• P&L. Under budget YTD by ~$21,556.37
  • Utilities under budget.
  • ~$17,892 is for lower maintenance expenses.
  • Taxes $34,280.23 are paid– discount for paying in full was over $1000.
  • $612.15 per slip is the amount contributed by each slip owner
• Balance Sheet - $3,649,469.63.

• Our total in checking & savings is $230,723.47

• Aging

• All current - Bank paid dues on 17.

• Schwab Account.

• $208,450.29 in account.
• Transferred out $10,000 for Insurance.
• $75,000.00 in CDs – 3 25K CDs with yields from 5 to 5.1%.
• $20,879.12 in cash.
• $112,571.17 in MM account – yield 4.75%.

• Moved, seconded and passed unanimously to accept the Treasurer’s Report.

• Old Business

• Standing Committee Reports

• Facilities & Grounds

o        Walkway Leveling is planned to be done this next weekend (Nov 17)

o        Dye Tests are all done

§         Need to retest #9 – Steve isn’t sure it was tested correctly.

o        Fall Work Party – great success – good turnout in spite of the weather

§         Cleared blackberry bushes.

§         Pressured for moss on curbs & walkways.

§         Planted flower bulbs.

§         Insulated water pipe vault.

§         Sprayed for spiders.

§         Cleaned the storage garage.

§         Repainted lenses on lighthouses.

§         Barbecue was fun.

o        Walt mentioned that he would need to be reimbursed for the insulation for the water vault.

o        CW bought new transformers for some parking lot lights.

o        Roof held up in wind.

• Fire, Security And Safety.

o        Re-inspection from Harbor Master. – John

§         Awnings were taken care of.

§         Have not heard back from Harbor Master.

§         John was Called about stand pipes inspection and told the fire marshal we had done that last spring.

o        Couple items requested on the budget.

§         Control access through out gate by ingressing vehicles.

§         Mirror on end garage.

§         Speed still an issue – we may want to reconsider speed bumps.

• Architectural Review

o        John was handed a list of issues that he would be addressing this next week.

o        Vacant position – would be making a decision soon – volunteers are.

• Heather Christiansen
• Nancy Lindgren

• By-Laws, CC&Rs And Rules

o        Two proposed changes are attached

o        Will be sending out packets about mid-December.

• Violation & Adjudication

o        No report.

• Moorage Valuation Appraisal. (placeholder).

• Dredging (placeholder)

• John mentioned that during low water, the bottom could be seen under the back side of some houses.
• Other questions were discussed

o        Do we need to address the front side? – probably not.

o        What methods are used to dredge? – Bucket scoop, Vacuum, Rake.

o        Do we need to measure under the houses? No but we could measure along side of the houses where the bottom is shallow.

o        What about the milfoil? – Walt suggested that we buy a rake this next spring and do it ourselves.

• HINOON  - Jimme’ Peters
  • No report.
  • John said that they removed the previous Chair.

• Columbia River Crossings Project (placeholder).

• Budget Planning for 2008
  • Spare sewage pump (~$2500).
  • Other Facilities & Grounds expenses.
    • Beautification committee expenses
  • Other Fire, Security And Safety expenses
  • Try to get rid of millfoil – cost of rake about $300

• New Business

• Nominees for BOD position 1
  • Rick Ruffo
  • Lorraine Creek
  • John LeDoux
• Nominees for BOD position 2
  • Pat Buescher
• Do we want to get more members involved in moorage management?
  • Possibly make rules to that effect.
  • Pat suggested we have a board liaison for committees instead of a board member actually being the committee chair.
  • Lorraine Creek mentioned that there’s an organization that has a lot of good guidance for homeowners associations – regenesis.net - Walt will Email the link to all members.
• Christmas ships 7^th & 14^th – Walt will ask for parking patrol volunteers.
• Email & newsletter about coming in the “out” gate.

• Reminder Date, Time, & Place for next Board Meeting.
  • Day – First Thursday in December (Dec. 6, 2007).
  • Time – 1900 (7:00pm).
  • Place – Moorage Office.

• Reminder Date, Time, & Place for 2008 Annual Membership Meeting.
  • Day - 4^th Sunday in January (January 27^th, 2008).  (The next 2 Superbowls are on the 1^st Sunday in Feb.)
  • Time – Tentatively 1600 (4:00 PM).
  • Place – Confirmed - Meeting Room at Esther Wright’s Condo Association.

• Adjourn.

Attachment 1 – Proposed CCR changes are in bold typeface. These changes are to be presented to the membership for vote prior to the annual meeting.  Both will require a 75% approval in order to pass.

Eave/roof setbacks

                        5.2.5    A setback from the deeded property line of five (5) feet will be maintained from a side wall and four (4) feet will be maintained from a roof, awning overhang, or upper deck of each Houseboat except that no setback shall be required on the west side of Moorage Spaces 29 and 30 or the east side of Moorage Spaces 1 and 56. 

Walkway obstructions

                        5.2.9    Other than encroachments due to ordinary movement of the dock, no encroachments beyond the designated Moorage Space dimensions will be allowed.  No personal property shall be placed on or over any portion of the common areas except that small planters, decorations, and transition ramps may be placed on the wood fascia (whaler) boards of the common walkways.  Such personal items may not extend onto or over the concrete portions of the walkways.