TIME & PLACE: Thursday, March 1, 2007, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Order Of Business
o The President called the meeting to order and announced that with all Board Members present, a quorum was established.
Facilities & Grounds
o Office Close In.
§ We have 15 pieces of siding boards – might b e enough to cover
§ Chris Lund may do work for trade if we supply materials.
o West Transition Plate - East as a replacement will probably work.
o Walkway Level Measurements – wait for warmer weather.
Fire, Security And Safety.
o New Entry System – new system in place within a month.
o Driveway Speed Bumps – Requested again by a few members.
§ The President stated that speed bumps were not the final answer.
§ Walt stated that the issue isn’t just speed bumps. We should present this to the members, not from an expenditure aspect but just to determine how many people really want to deal with speed bumps. It would prove to the members that some of the “wishes” presented to the Board are really just from a very small minority and not what the general membership cares to deal with.
§ John thought it was opening a can of worms to do that.
§ Pat thought that presenting it to the full membership was like asking the entire country to vote on D-Day. It would never have happened.
§ VP Weisensee stated that we already have measures in place to deal with speeders.
§ Motion to table – Seconded and passed with 1 opposed.
o Fire extinguishers checked and extra parts have been bought.
§ Need to look into better cabinets.
§ Pat volunteered to ask Paul if the cabinets are rated for outside use.
Architectural Review
o No report.
By-Laws, CC&Rs And Rules
o No Report.
Violation & Adjudication
o 1 complaint received and will be working on it.
Moorage Valuation Appraisal - Walt.
Walt stated that he had received guidance from Rick Christiansen and the cost to replace the “over water” infrastructure would be ~$ 1 to 1.2 Million.
Also had a chance to talk to Walter Valenta and he was willing to give us a “rule of thumb” for estimating too.
Garages & real property are easy for our agents to estimate.
VP Weisensee was concerned that our reserves should be at or above 10% of the value of the improvements – Garages, Ramps, Pilings, and Walkways.
Dredging costs – John.
Forms will need to be filled and dredging companies don’t do it.
At least a year out for planning.
Need to get depth measurements.
Continue to monitor Water & BES refunds - Placeholder
HINOON & Columbia River Crossings Project - John.
HINOON is not well run and the confidence in the organization is low.
This is probably why our neighborhood has been neglected by the City.
New Business
o John Spoke on the points presented by several and represented by Esther Wright at our annual membership meeting.
Second part of 5. Setting a limit of expenditures for discretionary or capital improvement spending and mandating a three bid minimum or a vote by the members. - For discussion purposes, this needs to be a change in the CC&Rs and/or By-Laws in order to meet the intent of what some owners want. We have no way of qualifying the number of owner participants in this particular request. It could be 2 or 40. If 2 then it is noise, if 40 then a reasonable change will go through. As an owner, and board member, I have no heartburn with setting some limit as long as it doesn't interfere with the normal day to day operation. I think $500 is an interference as it only represents less than $10 per slip. I think that limiting the purchase of products and service without posting a notice is also interference. But to that end, if an owner wants to share or sell their wares and services to the Association, then I think they can post a listing on the web of items and services and the net affect of the purchase is to other owners and the association.
First part of 5. Addressing the items of issue as presented at the general membership meeting.
Participation in discussions at board meetings. - Reference By-Laws 4.8.4. This is very common wording for meetings of the BOD of any organization. The main reason is that if everyone that wanted to speak - took time the BOD would never get any of the business at hand done. We are trying to at least put the draft agenda out to the members a week in advance so they know what is on the dance card.
Submission of items to the Board. This is no different than what we have been doing and telling people. If they want something brought up before the Board then submit it and get it on the agenda. The second part of this statement has to do with 'all items submitted be enacted upon.' That may not be possible. Also if the subject needs to be worked and it falls under a committee or we need to commission a committee then we would just have to table the item and assign it to the committee.
Items 3 and 4 I think have been resolved plus we are trying to also provide a draft agenda in advance.
Item 5 dealing with violations of the rules.... This doesn't need to be addressed because the process is stated in the rules and does exactly what is recommended.
Value Threshold for 3 bid process.
3 sealed bids for over 1K – If we were to do so, would require a change to our CCRs
The President stated that we don’t have a magic number for threshold.
The President requested that the CCR committee present a recommendation for CCR change to 7.2 – 7.2.14.
VP Weisensee stated that we have saved a lot for this moorage and members should be grateful. Our record shows that we have done well for our members.
Walt stated that this is another case where we could demonstrate that there is only a small minority who are asking for things like this. We should ask for a vote of the membership just to prove it is coming from only a few.
Moved & seconded NOT to ask CCR committee to propose a CCR change for limiting the powers of the Board for deciding contracts administration – passed with 1 abstention.
Solicitation for services – perhaps members should put them on the website.
Pat – there’s a couple of wheel chair/scooters that are no longer being used. We might want to buy one to make it available for others in the moorage – need to consider options, maybe look into cost – address at next meeting.
Reminder Date, Time, & Place for Next Board Meeting.
Day – First Thursday in April (Apr 5, 2007).
Time – 1900 (7:00pm).
Place – Moorage Office.
Reminder Date and Time for next Annual Membership Meeting.
Day - 4th Sunday in January (January 27th, 2008). (The next 2 Superbowls are on the 1st Sunday in Feb.)
Time – Tentatively 1600 (4:00 PM).
Place – HIYC Building.
Adjourn.
Moved, seconded and passed unanimously.