MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE:  Thursday, December 7, 2006, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. Steve Weisensee, Vice President

• Mr. C.W. Taylor, Vice President (arrived late)

• Ms. Pat Buescher, Treasurer

• Mr. Walt LeDoux, Secretary

Board Members Not Present:

• Mr. John LeDoux, President

Order Of Business

• Call to Order; Determination Of Quorum.

o        The VP Weisensee called the meeting to order and announced that with 3 Board Members present, a quorum was established.

o        Sec. Note: VP Taylor arrived just after Treasurer’s Report.

• Reading & Approval Of The Minutes Of Previous Meeting

  • The Secretary passed out minutes of the Board Meeting of November 2, 2006.

    • Moved and seconded to accept Minutes.

    • Vote on motion passed unanimously.

• Treasurer’s Report

  • P&L Budget – November.

    • Property Taxes paid in full to get discount of  ~$900.00.

    • Insurance was paid in full in October.

  • P&L Budget – YTD.

    • Under Budget by $11,000.00 because we had ~$9000.00 budgeted for security which wasn’t used.

    • Insurance is over budget because we had paid some of ’05 Insurance in ’06.

  • Balance Sheet – $157,357.43.

    • Cash in US Bank - $36,010.26.

  • Schwab Account – Balance $124,379.47.

    • Steve mentioned that Schwab has a special cash account that draws ~4%.  He asked Pat to look into it.

  • Aging

    • Concerned about 30 & 32 being late.

    • Will ask 30 again to get on auto pay. 

  • Moved & seconded to accept Treasurer's Report.

  • Vote on motion passed unanimously.

• Old Business

  • Standing Committee Reports

    • Facilities & Grounds

o        Weather Stripping Garage Door B-13.

§         Need to warm up floor to install.

o        West ramp transition plate repair. Walt said that the welds were actually broken.  The plate that was removed from the East ramp may work.

o        Mutt-Mitts arrived. – in back garage.

o        Conduit under East garage needs to be fixed.

• Fire, Security And Safety.

o        Got quote for a new entry system - ~$5400.00.

§         Added more memory, remotes, up to 250 phone numbers, Etc.

§         Existing system is being abused and new system corrects that.

§         New system also records accesses

• Architectural Review

o        No Report

• By-Laws, CC&Rs And Rules

o        Will distribute new rules with the voter’s packet.

• Violation & Adjudication

o        No report.

• 2007 budget

  • Looks like we are going to be ~$13,000.00 under budget so Pat suggested we go ahead and commit to new gate system.  Moved, seconded and passed unanimously.

  • Some maintenance items were estimates.

  • Beautification committee asked for $2000.00.

  • Need to budget for some sort of sign at corner.

  • Admin. Expenses are based on prior years.

  • Discussed re-roofing cost of ~$30,000.00.

  • Steve talked about addressing reserves and how much we need to have.

  • Walt suggested that we also commit to closing off the office and installing a small heat pump for ~$2500.00 using some of the excess ’06 funds.  Moved, Seconded and passed with 3 ayes and one abstention.

  • Expense Property Appraisal

    • Walt stated that we need to look into valuing our property for insurance purposes.

    • Pat stated that an appraisal may cost several thousand dollars and Walt agreed that it would be a large expense.

    • Steve asked that we table it until all board members are present.

• Voters packet

  • Received 2 nominations for board positions.

  • 2 board positions and Excess funds resolution is all that is to be voted on.

  • New Rules will be in packet.

• GM meeting plans

  • Will have sign in sheet and Requests to Speak sign up sheet.

  • Possibly ask entertainment committee to provide refreshments.

• New Business

  • Re-roofing Garages

    • CW will get estimates.

    • Suggestion was made to just re-roof south sides.

    • Suggestion was made to install metal instead.

• Reminder Date, Time, & Place for Next Board Meeting.

  • Day – First Tuesday in January (Jan 2). Changed because Pat is leaving on a trip on Wednesday.  Must notify membership of change.

  • Time – 1900 (7:00pm).

  • Place – Moorage Office.

• Reminder Date and Time for next Annual Membership Meeting.

  • Day - 4^th Sunday in January (January 28^th, 2007).  (The next 3 Superbowls are on the 1^st Sunday in Feb.)

  • Time – Tentatively 1600 (4:00 PM).

  • Place – HIYC Building.

• Adjourn.

  • Moved, seconded and passed unanimously.