MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: Thursday, November 2, 2006, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Mr. John LeDoux, President
Mr. Steve Weisensee, Vice President
Mr. C.W. Taylor, Vice President
Ms. Pat Buescher, Treasurer (Arrived Late)
Mr. Walt LeDoux, Secretary
Order Of Business
Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with 4 Board Members present, a quorum was established.
Reading & Approval Of The Minutes Of Previous Meeting
The Secretary passed out minutes of the Board Meeting of October 5, 2006.
Moved and seconded to accept Minutes.
Vote on motion passed unanimously.
Sec. Note: Pat arrived just after Minutes were approved.
Treasurers Report The Treasurer provided a written report in her absence.
P&L Budget October.
Under budget for month - Separate sewer billing is starting to pay off.
Flood insurance is paid in full.
P&L Budget YTD.
Insurance is over budget because we paid off some of 2005 in 2006 and all is paid in full for 2007/2007.
We do have property taxes due for ~$31,700 check will be written to get discount.
Balance Sheet $173,805.
Cash in Bank - $23,851.
Aging
Late is 30, 32, & 12.
30 may come in shortly.
Assessing finance charges on 32 and 12 dont have a current address on owner of 12.
Schwab Account Balance $152,956.
2 CDs mature in October & November for $25,000 each
Will Transfer $2,900 from checking and pull out $31,700 to pay taxes.
Will then reinvest $25,000 into another CD.
Treasurers reminder its time to start thinking about the 2007 budget especially non-recurring expenses.
Office HVAC system.
Possibly a new gate call system
President asked to re-address P&L confirmed that we are under budget by $1000.
Suggested that we should have a reasonable budget right now.
If we were ~$3000 under for the year, we could designate $1000 for HVAC for Office
Moved & seconded to accept Treasurer's Report.
Vote on motion passed unanimously.
Old Business
Standing Committee Reports
Facilities & Grounds
o Weather Stripping Garage Door B-13.
§ John has been looking for the special weather stripping
§ Will check garage after Meeting
o West ramp transition plate repair. Walt will help CW check it out
o Time to get out the De-icing materials John has De-icer in his garage
o Mutt-Mitts low.
§ We are going through them faster now because people are using them more.
§ Pat will order double.
Fire, Security And Safety.
o Steve expressed his concern that we should blow out our fire standpipe system.
§ Got a quote for ~$700.
§ Walt said that the water is at or below the river level and wont freeze.
§ Steve was concerned that if this was done in the past, there must be a reason and he wasnt going to be responsible for damages if the pipes froze.
§ No decision was made so standpipes will not be blown out.
o The Dock Talk editor was asked to inform people to keep their articles to newsworthy pieces. She said she was happy to cooperate and was relieved that the board took a stand on the issue since she herself felt uncomfortable in expressing that to contributors.
o Downspout still not installed.
§ Steve thought the delay was unacceptable.
§ Lack of proper drainage was going to eventually undermine the foundation.
§ Walt offered to talk to the contractor again and get the work completed.
o Special committee on security.
§ 17 owners present suggestions include:
§ Add barbed wire @ $2.00/Ft.
§ Add Fence all the way to our east end @ $11.79/Ft.
§ Cameras - $5-$20,000 response was mediocre.
§ Add shrubs but police discourage the cover they create.
§ Gates at gazebos locked at night, open all day.
§ Personal responsibility leaving remotes in cars, codes being passed out too easily.
§ Card entry system
· Steve passed out a proposal.
· New system is far more elaborate than existing.
· Cost ~$5212. A couple possible options were talked about and Steve would look into those.
· Will know by mid Dec if our current budget can handle it.
· If not, possible 07 budget item.
o Expense of dredging - Water depth
§ @Slip 16.5, 51 9.5, 49 8.5, 48 7.5, 45 back to 16.5
§ Didnt do west end but Walt stated that the depth was ~7 behind #30
§ John will look into cost of dredging for reserves and expenses planning.
Architectural Review
o No submissions
o Will go around in November to survey ARC compliance.
By-Laws, CC&Rs And Rules
o Fine procedure The Board voted on a series of resolutions and rules:
§ Rule Resolution Passed Unanimously.
§ Rule 1 Passed Unanimously - After Amending 1e.
§ Rule 2 Passed Unanimously.
§ Rule 3 Passed Unanimously.
§ Rule 4 Passed Unanimously.
§ Rule 5 Passed Unanimously.
§ Rule 6 Passed Unanimously.
§ Rule 7 - Passed Unanimously After Amending 7e and Eliminating 7g.
§ Rule 8 Passed Unanimously After Amending 8b.
§ Rule 9 Passed Unanimously After Amending 9d.
§ Rule 10 Passed Unanimously.
§ Rule 99 Passed Unanimously.
§ Rule 100 Passed Unanimously.
§ Fine Schedule Passed Unanimously.
§ Assessment Resolution Passed Unanimously.
Violation & Adjudication
o No report.
Gas Line Issue - The gas company had requested to run a temp line from our moorage to Lower Jantzen moorage.
John explained that the gas company had jumped the gun and started work before he could talk to Board members about it.
Walt stated that we dont own the gas line and they can install the connection with or without our approval. We are under easements to allow them to do whatever they want to their property.
John stated that he would contact the gas company again and ask them to put safety signs up.
Reminder Date, Time, & Place for Next Board Meeting.
Day First Thursday in December (Dec 7).
Time 1900 (7:00pm).
Place Moorage Office.
Reminder Date and Time for next Annual Membership Meeting.
Day - Tentatively set for the 4th Sunday in January (January 28th, 2007). (The next 3 Superbowls are on the 1st Sunday in Feb.)
Time Tentatively 1600 (4:00 PM).
Adjourn.
Moved, seconded and passed unanimously.