MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: Thursday, October 5, 2006, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.
Board Members Present:
Mr. John LeDoux, President
Mr. Walt LeDoux, Secretary
Board Members Absent:
Ms. Pat Buescher, Treasurer
Order Of Business
Call to Order; Determination Of Quorum.
o The President called the meeting to order and announced that with four Board Members present, a quorum was established.
Facilities & Grounds
o Garage repair – still need downspout.
§ Also need to address Don McConnell’s Garage.
§ Water is getting in from under the door.
§ Need to install weather strip on floor right under door.
o West ramp transition plate repair. Needs a screw or bolt.
o Work Party accomplishments.
§ We got a lot accomplished.
§ Party was a success.
§ CW will put out thanks for all the hard work.
o New Garbage service.
§ Allied Waste services.
§ We need to encourage recycling to the max.
o Upgrading Office HVAC system.
§ Need to add this into our budget.
Fire, Security And Safety.
o Had a special security committee meeting.
§ Many individual ideas.
§ Will have recommendations by next board meeting.
o Work Party accomplishments.
§ Put up no trespassing signs.
§ Painted curbs.
§ Walt talked to Trudeau about the painted curb. He was not happy that we had proceeded but the Secretary told him that we have 56 owners to answer to and we weren’t delaying longer.
Architectural Review.
o No new submissions.
o Will be doing an annual walk through.
o CW asked what we are going to do about previous citations.
§ John explained that we are waiting for rules back from the attorney.
By-Laws, CC&Rs And Rules.
o John stated that the attorney hadn’t provided us with his wording especially concerning the appeal process.
o CW stated that we should just go find someone else.
o John stated that he asked him if he was truly interested in our business and if not, we would go elsewhere.
o Steve stated that it was always a pain to deal with attorneys.
o John stated that if we went elsewhere then we would incur higher expenses for a number of obvious reasons.
Violation & Adjudication – Mary Ann Nitchie was invited to report in Pat’s absence.
o Mary Ann stated that the issue with 55 is out of control.
o She stated that it appears that the individual isn’t subjected to our rules because he does handy work for the moorage.
o John responded that we needed to get our fine structure in force first.
o Mary Ann also stated that there are many individuals who feel that John and Walt are employing him and encouraging him by doing so.
o Steve stated that we inherited the problem from HIAO. They allowed the problem into the moorage then and we can’t just “eliminate” the problem.
o Mary Ann stated that it was beside the point that he was allowed into the moorage. The point was that he was continuing get by without following rules.
o John restated that we need to get the rules in place.
o Walt stated that we couldn’t JUST go back and kick out individuals that were allowed into the moorage by the previous Board.
o Mary Ann wanted to know why we couldn’t place a lien on the property.
o Board members explained that first we would need to perform the repairs to place a lien and before that, we would need to get a court order to do the repairs.
o CW stated we would just be asking for a lawsuit if we entered premises and did repairs without permission.
o John stated that any alternative other than rules would take money and time.
o Walt stated that he wanted to respond to Mary Ann’s accusation that work done for John and Walt by the individual was a conflict of interest.
§ Walt said that he would not allow anyone to tell him whom he could or could not hire within the law.
§ He also said that a conflict of interest might occur if he hired someone to do work for the moorage but then only if he were to derive some personal benefit from doing so.
o Mary Ann said that if that was Walt’s position then the perception was going to persist.
o CW explained that the individual is often hired in the interest of expediency – he’s often the only individual available or willing to do the work.
o John reiterated that the real issue was that we don’t have full power to act on matters like this without a set of rules.
o Mary Ann thanked the Board for allowing her to address the issue.
HINOON Meeting.
Will attend their next meeting this next week.
They will be working on comprehensive neighborhood plan.
John urged members to check WWW.columbiarivercrossings.org.
City Council Meeting.
John reported that the hearing on a 6-month construction moratorium on the island passed with 4 yes votes.
Moratorium can be extended in 6-month increments to up to 2 years.
John sets on the HINOON board to formulate a neighborhood plan.