MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION

TIME & PLACE:  Thursday, September 7, 2006, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217.

Board Members Present:

• Mr. John LeDoux, President
• Mr. Steve Weisensee, Vice President

• Mr. C.W. Taylor, Vice President

• Ms. Pat Buescher, Treasurer

• Mr. Walt LeDoux, Secretary

Order Of Business

• Call to Order; Determination Of Quorum

o        The President called the meeting to order and announced that with all Board Members present, a quorum was established.

• Reading & Approval Of The Minutes Of Previous Meeting

  • The Secretary passed out minutes of the Board Meeting of August 3, 2006.

    • Moved and seconded to accept Minutes.
    • Vote on motion passed unanimously.

• Treasurer’s Report
  • P&L Budget - ~$2000 over Budget for month.
    • Paid 2 months garbage, Additional landscaping, Railings paid for.
    • Some items under budget - Saved some on water.
    • YTD we are on budget.
  • Balance Sheet – $182,606.04
  • Aging – 1 slip behind by 1 month.
  • Schwab Account – ~$100,000 in CDs and ~$52,000 in cash, some must be paid out for taxes and insurance (loan to ourselves).
  • Bill from Dave Hoselitz for backflow valve won’t be paid until we get more info.
  • Received ~$9700 check from Insurance Co for garage repair.
  • Moved & Seconded to accept Treasurers Report.
  • Vote on motion passed unanimously.
• Old Business
  • Standing Committee Reports

    • Facilities & Grounds

o        Safety Rails – East ramp done.

o        West ramp transition plate – not repaired yet.

o        No parking signs outside gate were stolen

§         Deliberations with HIBP Association.

§         Walt agreed with HIBP and HIBPA to not tow unless we check with HIBP first.

§         HIBPA (Mike Trudeau) will get property description in the mean time.

• Fire, Security And Safety

o        Some issues to be addressed in new business.

• Architectural Review

o        Fisher #50 submitted plans for an addition – approved by ARC

• By-Laws, CC&Rs And Rules

o        No word back from attorney on fines procedure.

• Violation & Adjudication

o        Need rules & fines

• New Business
  • Oregon Clean Marina – Walt has checked into it and found a whole list of red tape to get through to satisfy the requirements.
  • Garage repair.
    • The board deliberated over the choice of contractor.
    • The board decided to allow the work to proceed only after making sure the contractor is correctly licensed and bonded.
  • Security issues.
    • Pat asked that we look into additional security measures via a committee.
    • Steve pointed out that additional security equipment wasn’t going to do much good unless we are more proactive with what security measures we do have (IE giving out gate codes to the pizza delivery guy).
    • The President agreed and suggested that we need to follow the security measures we have in place now.  Security cameras and fencing won’t help until we do that.
    • Walt agreed that a committee would be a good idea – take their recommendations and present them to the membership for a vote.
    • Steve was chartered to expand his committee and make suggestions for security measures we can implement.
    • Walt suggested we do a quarterly code change - remote code, gate code, and website password.
    • Walt will write a small article for the newsletter.

• Work party
  • From 1000 to 1400 and party at 1600 thereafter.
  • Budget was 200 last year board offers 280 this year.
  • Asking those not able to participate, please contribute.

• Sec asked to think about bi mo meetings – a big NO.

• HINOON – Pres spoke on our representation and our involvement in the organization
  • Normally meetings are held on 2^nd Thursday of Month.
  • They are working to form a neighborhood plan.
  • They are also heavily involved in the Hayden Island construction moratorium.
  • We won’t give out email addresses but encourage WHIMOA members to get involved.

• Reminder Time and Place for next Board Meeting.
  • Day – First Thursday in October (Oct 5).
  • Time – 1900 (7:00pm).
  • Place – Moorage Office.
• Reminder Date and Time for next Annual Membership Meeting.
  • Day - Tentatively set for the 4^th Sunday in January (January 28^th, 2007).  (The next 3 Superbowls are on the 1^st Sunday in Feb.)
  • Time – Tentatively 1600 (4:00 PM).
• Adjourn - Moved, seconded and passed unanimously.