Board Members Present
Mr. John LeDoux. President
Mr. Walt LeDoux, Secretary
Ms. Pat Buescher, Treasurer
Mr. Steve Weisensee, Vice President
Mr. C.W. Taylor, Vice President
Order Of Business
Call to Order; Determination Of Quorum
o The President called the meeting to order and announced that with all five Board Members present, a quorum was established.
Reading & Approval Of The Minutes Of Previous Meeting
The Secretary passed out minutes of the Board Meeting of June 2, 2005.
The President and the Treasurer requested that the settlement numbers be accurately reflected in the minutes so the Secretary corrected same.
Moved and seconded to accept Minutes with corrections.
Vote on motion passed unanimously.
Treasurer’s Report
The Treasurer passed out A/R Aging Summary, the Balance Sheet, The P&L Budget Vs Actual for January through June and June only, and a Reserves and Savings Spread Sheet.
A/R aging showed 1 owner in arrears and Lars & Tina Larson over 90 for $281.13.
Only 1 owner insists on receiving a statement by mail.
Balance sheet shows Cash Assets totaling $111,099.03
The Treasurer also passed out a resolution for revenue ruling 70-604 – “Excess Income Applied to Following Year’s Assessments”.
The resolution must be voted on by the general membership.
Once adopted, the resolution must be sent to our CPA firm, Schwindt & Co
The treasurer provided the Secretary with an official copy of the resolution and an addressed envelope for the CPA.
Moved and seconded to accept the Treasurer’s report.
Voted on and passed unanimously.
Old Business
Committee Reports
Facilities & Grounds
o Sewer line at #30 fixed by Dave Hoselitz – Cost ~$211
o Rain sensor will be installed with a new sprinkler control panel at a estimated cost of $400-500.
Reduced watering has caused brown spots in the grass.
Will go back to 2 x 10 minute per zone per day
o Walkway floatation needs more work.
CW will organize work party to measure dock levels
Loosen & tighten bolts
East ramp landing needs work to adjust sections too
Fire, Security And Safety
o Gate has new security alarm but contractor took more time than he bid so get a new bid for the new barrel hinges.
o Need to cover hole in between hinges and fixed section.
o John Nelson will ask fire marshal to stop buy and do a walk through.
Architectural Review
o Generated a submittal packet list of requirements.
o Generated a “Broad Guidelines” document that will be distributed to prospective home builders.
o Won’t try to redesign someone’s design
o Need to get both documents to Skip for the Web Site
o A safety manual similar to other moorages was passed out and all were asked to make suggestions on changes/additions (Secretary Note: The President suggested that this item falls more into Fire, Security & Safety.)
By-Laws, CC&Rs And Rules
o Making 3 additions to definitions.
o Parking - Proposing a rewrite of CCR Section 4.7.
o Pets – Proposing substantial rewrite of CCR Section 4.5.
o Will need input from Fire/Safety/Security committee on parking changes.
o The President suggested that we finalize any changes before years end.
o Intention is to modernize the paragraph numbering system to Engineering numbering (I.E. 3.2.4.1.1)
o Discussion continued on parking and widening the driveway.
Violation & Adjudication
o Purpose and Procedures as submitted to board will be followed.
Turnover Agreement
Received a signed copy which the Secretary will include in our formal records.
Received a Letter of conveyance of the dock facilities.
Have not received any documents conveying the uplands.
New Business
Suggestions to replace “rocks” with evergreens or ???
Social Committee – Garage sales etc. would be OK’d through the Board.
The President will talk to Social committee clear up any misunderstandings.
Bulletin
Boards – Need more time to get materials
Recycling
– Pat has gotten Posters to be placed at garbage bins.
CW suggested that we look into negotiating our garbage serviced.
Facilities committee will pursue this.
Resolution
#7 – Resolution on Reimbursement of Personal Expenses Incurred by A
Member. Said Resolution is Incorporated Herein
The Secretary explained some of the wording and concepts.
A small grammar change was made.
The Secretary read the resolution aloud.
The motion to adopt the resolution was voted on and passed unanimously
The
President made note that we must start enforcing the insurance coverage
requirements of $1,000,000.00 liability
coverage.
The President will write a letter to all members informing them that they must provide the Association with proof.
Meeting Dates:
Board Meeting: First Thursday in August (Aug 4th)
Annual General Membership meeting: Fourth Sunday in January (January 22nd)
Adjourn
Moved, seconded and passed unanimously
RESOLUTION # 7
RESOLUTION ON REIMBURSEMENT OF PERSONAL EXPENSES INCURRED BY A MEMBER
Date Passed: July 7, 2005
RECITAL:
The Board of Directors of West Hayden Island Moorage Owners Association, being duly elected by it’s members, wishes to control expenses in the interest of the Association, and
Whereas, an individual member may incur personal expenses for which said member feels is caused by negligence or inaction on the part of the association or it’s Board Members, and
Whereas, such member may desire reimbursement by the Association, and
Whereas, such expenses were not first approved by either a vote of the Board or of the General Membership, and
Whereas, such expenses may not be the responsibility of the Association in the first place,
Now Therefore Be it Resolved
West Hayden Island Moorage Owners Association adopts a policy of reimbursement of any individual member’s personal expenses only if said expenses are authorized by the Board of Directors prior to the member incurring such expenses, and
Such expenses are for the common good of the Association and the Moorage, or
Such expenses are from the inability of the Association to correct the condition(s) for which the expenses are to be incurred.
If after having incurred expenses for which the individual member feels justified in demanding reimbursement, he/she may petition the Violation and Adjudication Standing Committee for relief of claim. The Violation and Adjudication Standing Committee will review all facts pertinent to the claim and report its findings to the Board of Directors. Based on the Violation and Adjudication Standing Committee findings and recommendations, the Board of Directors will either approve or deny the member’s claim.