WHIMOA
2630 N. HAYDEN IS. DR.
PORTLAND, OR 97217
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: Thursday, June 2, 2005, 7:00 PM at the Moorage Office (C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon, 97217
Board Members Present
Order Of Business
o The President called the meeting to order and announced that with all five Board Members present, a quorum was established.
§ Facilities & Grounds
o Lights for walkway replaced but broken lenses were not
o Sewer line at #30 will be fixed by Dave Hoselitz – Cost ~$300
o West ramp landing floatation was discussed – add floatation was not total solution.
§ 1 suggestion was using an air bladder.
§ Dredge permit was a standing permit .
o Flower baskets were placed at gazebos by Pat and Paul.
o Landscapers were told to reprogram sprinklers.
§ Looked into a moisture sensor.
§ New unit would cost $270 + $400 install + 200 for electrician.
§ Steve expressed misgivings about installing unit ourselves.
o Steve talked about plans to upgrade a couple locations along the fence.
§ Trailer Park – Best solution may be to grow a hedge/arbor vita
o Plans to repaint parking lot lines - Discussion
o Piling covers – Discussion and get 3 bids
o President suggested that all committee reports be provided in soft copy
o Try to schedule replacement of walkway lights on a replace as needed basis until at 50% the replace rest.
§ Fire, Security And Safety
o Steve & John Nelson will ask Fire Department to help set rules for hazards.
o Speeding through parking lot.
§ Place letter in gazebos warning of violators
§ Place 15 MPH Sign at Gate.
§ Send letter to flagrant violators.
o Reinforce security along fence in 3 locations
o Gate will get a new security alarm that will sound loudly if gate is broken into
o Steve suggested we try to write a safety manual similar to other moorages.
§ Architectural Review
o We have received all documents from HIAO and will go through files on homes for ARC related requirements.
o Side note: File proof safe needed for files – check PGE surplus
o Policy will be that if established guidelines aren’t met, ARC will refer issue to board for further decision
§ By-Laws, CC&Rs And Rules
o Elected Jimme’ Peters as chair
o Weekly meetings
o 4 areas of interest
§ Parking problem
§ Pets
§ Construction projects, rubbish on walks and houses
§ Short term parking/ load & unload
o Working on some definition additions
o Working on modifications to pets section
§ Violation & Adjudication
o Purpose and Procedures offered to board.
o Board Discussed but made no decision to accerpt.
Meeting suspended until June 16, 2005, 7:00PM
o Payment of Repairs incurred by an individual owner.
§ Not unless we are at fault.
§ Adjudication committee to determine fault.
§ Secretary to write a resolution.
o Bids on projects
§ Emergency repairs - must expedite without bids.
§ Non Emergency projects – get 3 bids.
o Real Estate Sales
§ John will call all (3) realtors and advise that gate will remain closed during open houses.
§ Lock the electrical box at the gate.
o Gate codes
§ Clear out all known extra codes.
§ Multiple phone numbers so gate code doesn’t get given out so freely.
§ Discussion on requirement for everyone to have remote gate operator.
§ Max of 3 phone numbers per slip
o Desire for an Annual Work Day
§ Every one must Participate
§ F & G committee to put together a list of projects
§ Tie into barbeque
§ Motion to have 2 work parties within the next year, work to be determined beforehand. Seconded, voted and passed unanimously.
o Plan Events
o Schedule garage sales, Etc.
o Approval from board
o Nominated Leslie Williams and Inez West to pursue.
o We have a partial list started by Becky
o 3 efforts going on
o Skip, Pat, Becky
o Get from web page
o Have Social committee take care of it.
o Whoever takes care of it must find a replacement.
o Board has no action other than to condone.
o Dock Carts – not unless advertiser pays for all carts
o Bulletin Boards – F&G will build new, locked BBs, policy to be:
§ Postings must go through Board member
§ Advertisements for items for sale by WHIMOA members only.