WHIMOA
2630 N. HAYDEN IS.
DR.
PORTLAND, OR 97217
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WEST
HAYDEN ISLAND MOORAGE OWNERS ASSOCIATION
TIME & PLACE: Thursday, May 12, 2005, 7:00 PM at the
Moorage Office C-7) located at 2630 N. Hayden Island Drive, Portland, Oregon,
97217
Board Members Present
- Mr. John LeDoux. President
- Mr. Walt LeDoux, Secretary
- Ms. Pat Buescher, Treasurer
- Mr. Steve Weisensee, Vice President
- Mr. C.W. Taylor, Vice President
Order Of Business
- Call to Order; Determination Of Quorum
o
The President called the meeting to order and announced that with all
five Board Members present, a quorum was established.
- Reading & Approval Of The Minutes Of Previous Meeting
- Minutes of the General Membership meeting of April
17, 2005.
- Accepted Minutes as printed.
- Minutes of the Board Meeting of April 17, 2005.
- Accepted Minutes as printed.
- Treasurer’s Report (End of year financial statements
not yet available)
- The Treasurer passed out Income and Balance sheets
that reflected our fiscal status as of April, 2005.
- 8 slips had prepaid to the end of 2005.
- There was ~$3548 shown as “write-offs” by LLC.
- Delinquent members were identified.
- Liens hadn’t been placed even though promised
by LLC.
- Moved and seconded to follow through with
liens, Pat was to call attorneys.
- Vote on motion to follow through with liens
passed unanimously.
- The Treasurer volunteered to informally talk to as
many members as possible and make sure there were no questions about
where to send payments.
- The Treasurer would also send out statements to
remind slow payers of their status.
- The Treasurer asked to change to US Bank for our
general funds account. Reason: US Bank is close to the moorage and easy
to walk to.
- The President decided that a vote on this was
unnecessary and instructed the Treasurer to proceed.
- Signatory on account would be the Secretary
and the Treasurer for now.
- The President asked the Treasurer to compile a
report of “write-offs” and delinquencies to present to the LLC to use as
leverage for turnover agreement negotiations.
- The Treasurer discussed the fact that we had
approx $6,500.00 in the checking account and we had over $11,000.00 in
property taxes due the following Monday.
- Moved and seconded that we borrow from the
reserve account to pay taxes then pay back reserves when we either
collected delinquencies or received the turnover agreement payment.
- Motion voted on and passed unanimously.
- The President asked the Treasurer to look into
reflecting the member’s share of property taxes on statements in the
future.
- The Treasurer said that she wanted to minimize the
use of outside accounting firm to save money.
- The Treasurer stated that (in the interest of
propriety) she did not want to be the one that opened bank statements
and asked that another Board Member take on the responsibility.
- Moved and seconded to accept the Treasurer’s
report.
- Voted on and passed unanimously.
- Old Business
- A list of volunteer committee members was
presented by the Secretary. Committee members were selected as follows:
§
Facilities & Grounds
o
Board Member - CW Taylor
o
Number of Members – 5
o
Volunteers –
§
Dave Creek #36, West (Alternate)
§
Doug Fischer #49, East
§
Terri Galagher #47, East
§
Rick Ruffo #54, East&West
§
Mike Williams #53, East
§
Fire, Security And Safety
o
Board Member - Steve Weisensee
o
Number of Members – 5
o
Volunteers –
§
Bill Gallagher #47, East
§
Dave Hoselitz #55, East
§
Mike Maiden #6, East
§
John Nelson #4, East
§
Architectural Review
o
Board Member - John LeDoux
o
Number of Members – 3
o
Volunteers –
§
Roy Ettinger #21, West
§
Mary Ann Nitchie #1, East
§
Vic West #18, West (Alternate)
§
By-Laws, CC&Rs And Rules
o
Board Member - Walt LeDoux
o
Number of Members – 5
o
Volunteers –
§
Nancy Lindgren #13, East
§
Becky McKechnie #32, West
§
Jimme’ Peters #15, East
§
Vic West #18, West
§
Violation & Adjudication
o
Board Member - Pat Buescher
o
Number of Members – 3
o
Volunteers –
§
Lorraine Creek #36, West
§
Lesley Williams #53, East
- The question was raised as to whether we needed a
finance committee. The Treasurer thought it wasn’t necessary, so the
subject was dropped.
- No reports from committees yet.
- Enforcement of CC&Rs
- Trailers and equipment in the parking lot was
discussed.
- Leniency with regard to trailers and campers
parked for a couple days while the owner prepared them for trips,
etc. was also discussed.
- The issue of Pets was also brought up. The
Secretary suggested that his committee was going to address this and
many other concerns in the future.
- Moved and seconded to have Secretary send
registered letters to parking lot violators and notify them to
remove the offending equipment or it would be towed out.
- Motion voted on and passed unanimously.
- Vic West was allowed to speak and suggested
that we have a towing service in place before we send the letters.
Retriever Towing was suggested.
- VP C.W. Taylor mentioned that we may also have
a problem with vehicles parked illegally outside our gate but still
within our property.
- Property management firms
- New Business
- Turnover agreement
- The President argued in favor of the agreement
as it would benefit us financially.
- He also argued that our facilities and
infrastructure have been in existence for over 8 years and if there
was some major defect, it would have been discovered by now and if
not, our statute of limitations on going back to the contractor had
probably lapsed anyway.
- Moved and seconded to accept the turnover
agreement as presented provided the LLC also make up for the bad
debts and write-offs that they were responsible for allowing.
- Motion voted on and passed unanimously.
- Meeting Dates:
- Board Meeting: First Thursday in June (June
2nd)
- Annual General Membership meeting: Fourth
Sunday in January (January 22nd)
- Adjourn
- Moved, seconded and passed unanimously